The Proforma Invoice Letter is a fundamental trade document widely used in the United Arab Emirates' business environment for both local and international commercial transactions. It serves as a preliminary invoice and quote combination, issued before the final commercial invoice, providing buyers with detailed information about products/services, prices, and terms of sale. This document is particularly important in the UAE context as it must comply with specific requirements under UAE Federal Law No. 8 of 2017 (VAT Law), Commercial Transactions Law, and various emirate-level trade regulations. The Proforma Invoice Letter is commonly used for customs clearance, obtaining import permits, arranging letters of credit, and securing advance payments. It needs to include specific elements required by UAE authorities while following international trade practices, making it a crucial document for businesses operating in or trading with the UAE.
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Key Requirements PROMPT example:
Proforma Invoice Letter
"I need a Proforma Invoice Letter for exporting electronic components from Dubai to Singapore, with delivery scheduled for March 2025, that includes detailed HS codes and meets UAE customs requirements for technology exports."
1. Seller Information: Complete company details including legal name, trade license number, VAT registration (if applicable), address, and contact information
2. Buyer Information: Complete details of the buying entity including name, address, and contact information
3. Reference Numbers: Proforma invoice number, date, validity period, and any relevant quotation references
4. Product/Service Details: Detailed description of goods/services, quantities, unit prices, and total amounts
5. Payment Terms: Clear statement of payment conditions, method, and timeline
6. Delivery Terms: Incoterms, shipping method, estimated delivery date, and delivery address
7. Total Amount: Subtotal, VAT (if applicable), other charges, and final total in specified currency
1. Bank Details: Include when advance payment or bank transfer is required, listing complete banking information
2. Export Information: Add for international transactions, including HS codes, country of origin, and export control information
3. Special Conditions: Include when there are specific terms about installation, warranty, or after-sales service
4. Shipping Instructions: Add for complex deliveries requiring specific handling or documentation
5. Currency Exchange Terms: Include for international transactions with specific currency requirements or exchange rate conditions
1. Technical Specifications: Detailed product specifications, drawings, or technical requirements when products are complex or custom-made
2. Packing List: Detailed breakdown of items, quantities, and packaging information for complex orders
3. Product Certificates: Copies of required certifications, conformity certificates, or quality assurance documents
4. Terms and Conditions: Standard terms and conditions of sale when required for complex transactions
Authors
Relevant legal definitions
Buyer
Seller
Goods
Services
Delivery Terms
Incoterms
Purchase Order
Country of Origin
Shipping Terms
Payment Terms
VAT
Currency
Unit Price
Trade License Number
HS Code
Validity Period
Place of Delivery
Force Majeure
Letter of Credit
Bill of Lading
Commercial Invoice
Packing List
Certificate of Origin
Export License
Import Permit
Seller
Goods
Services
Delivery Terms
Incoterms
Purchase Order
Country of Origin
Shipping Terms
Payment Terms
VAT
Currency
Unit Price
Trade License Number
HS Code
Validity Period
Place of Delivery
Force Majeure
Letter of Credit
Bill of Lading
Commercial Invoice
Packing List
Certificate of Origin
Export License
Import Permit
Clauses
Relevant Industries
Manufacturing
Trading
Import/Export
Retail
Wholesale
E-commerce
Construction
Technology
Automotive
Electronics
Textiles
Food and Beverage
Industrial Equipment
Consumer Goods
Pharmaceuticals
Chemical Industry
Relevant Teams
Sales
Finance
Accounts
Export
Commercial Operations
Supply Chain
Logistics
Documentation
Customer Service
Trade Compliance
Procurement
Credit Control
Relevant Roles
Sales Manager
Export Manager
Commercial Director
Finance Manager
Accounts Executive
Trade Documentation Specialist
Shipping Coordinator
Procurement Manager
Supply Chain Manager
Business Development Manager
Commercial Operations Manager
Trade Compliance Officer
Logistics Manager
Credit Controller
Customer Service Manager
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