The Proforma And Commercial Invoice is a fundamental document in UAE business transactions, particularly in international trade. It serves dual purposes: initially as a quotation (Proforma) that allows buyers to make informed purchasing decisions and arrange payment, and subsequently as a final Commercial Invoice for the actual transaction. This document must comply with UAE Federal Law No. 18 of 1993, VAT legislation, and customs requirements, making it essential for both domestic and international trade. It includes crucial information such as seller and buyer details, product specifications, pricing, payment terms, and delivery conditions. The document is particularly important for customs clearance, tax documentation, and banking procedures in the UAE, often being required for letter of credit transactions and import/export procedures.
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1. Company Information: Seller's complete legal name, address, trade license number, and tax registration number (TRN)
2. Customer Information: Buyer's complete legal name, address, and tax registration number if applicable
3. Invoice Details: Invoice number, date, currency, and type (Proforma/Commercial)
4. Product/Service Details: Itemized list of products/services with descriptions, quantities, unit prices, and total amounts
5. Pricing Summary: Subtotal, VAT amount (if applicable), shipping costs, and total amount payable
6. Payment Terms: Payment method, due date, and bank account details for transfer
7. Delivery Terms: Incoterms, shipping method, and estimated delivery date
8. Declaration: Statement confirming the accuracy of the information provided
1. Export Control Information: Required when goods are subject to export control regulations or special permits
2. Certificate of Origin Details: Include when required for customs purposes or preferential trade agreements
3. Insurance Coverage: Details of insurance coverage when included in the transaction
4. Special Handling Instructions: For products requiring specific storage, handling, or transportation conditions
5. Warranty Information: When specific warranty terms apply to the products
6. Free Zone Requirements: Additional information required for transactions within or through UAE free zones
1. Product Specifications: Detailed technical specifications, drawings, or product documentation
2. Packing List: Detailed breakdown of items, quantities, weights, and packaging details
3. Quality Certificates: Copies of relevant quality certifications or inspection reports
4. Export Licenses: Copies of required export permits or licenses
5. Banking Documents: Letters of credit or other banking documentation when applicable
Relevant legal definitions
Seller
Buyer
Goods
Services
Delivery Terms
Incoterms
Payment Terms
Commercial Invoice
Proforma Invoice
Purchase Order
Tax Invoice
Value Added Tax
VAT Registration Number
Trade License
Place of Supply
Shipping Documents
Country of Origin
Port of Loading
Port of Discharge
Letter of Credit
Bill of Lading
Packing List
Certificate of Origin
Customs Declaration
Export License
Import License
Free Zone
Currency
Exchange Rate
Bank Charges
Force Majeure
Business Day
Delivery Date
Payment Due Date
Shipping Agent
Freight Forwarder
Buyer
Goods
Services
Delivery Terms
Incoterms
Payment Terms
Commercial Invoice
Proforma Invoice
Purchase Order
Tax Invoice
Value Added Tax
VAT Registration Number
Trade License
Place of Supply
Shipping Documents
Country of Origin
Port of Loading
Port of Discharge
Letter of Credit
Bill of Lading
Packing List
Certificate of Origin
Customs Declaration
Export License
Import License
Free Zone
Currency
Exchange Rate
Bank Charges
Force Majeure
Business Day
Delivery Date
Payment Due Date
Shipping Agent
Freight Forwarder
Clauses
Product Description
Quantity
Unit Price
Total Amount
Payment Terms
Delivery Terms
Shipping Terms
VAT Compliance
Currency
Bank Details
Export Control
Country of Origin
Customs Declaration
Documentation Requirements
Quality Standards
Packaging Specifications
Insurance Coverage
Inspection Rights
Force Majeure
Dispute Resolution
Governing Law
Warranties
Return Policy
Cancellation Terms
Amendment Provisions
Quantity
Unit Price
Total Amount
Payment Terms
Delivery Terms
Shipping Terms
VAT Compliance
Currency
Bank Details
Export Control
Country of Origin
Customs Declaration
Documentation Requirements
Quality Standards
Packaging Specifications
Insurance Coverage
Inspection Rights
Force Majeure
Dispute Resolution
Governing Law
Warranties
Return Policy
Cancellation Terms
Amendment Provisions
Relevant Industries
Manufacturing
Trading
Retail
Import/Export
E-commerce
Logistics
Technology
Consumer Goods
Industrial Equipment
Automotive
Electronics
Textiles
Food and Beverage
Pharmaceuticals
Construction Materials
Relevant Teams
Finance
Accounts
Sales
Procurement
Logistics
Compliance
Supply Chain
Tax
Shipping
Documentation
Customer Service
Export
Import
Commercial Operations
Relevant Roles
Finance Manager
Accounts Receivable Specialist
Export Manager
Import Coordinator
Sales Manager
Procurement Officer
Logistics Coordinator
Trade Compliance Officer
Commercial Director
Supply Chain Manager
Credit Controller
Tax Accountant
Shipping Manager
Documentation Specialist
Customer Service Manager
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