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Proforma And Commercial Invoice

Proforma And Commercial Invoice Template for Saudi Arabia

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Key Requirements PROMPT example:

Proforma And Commercial Invoice

"I need a Proforma and Commercial Invoice template for exporting industrial machinery from Saudi Arabia to Germany, with specific requirements for EU compliance and ZATCA e-invoicing regulations, scheduled for delivery in March 2025."

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Document background
The Proforma and Commercial Invoice is an essential document in Saudi Arabian international trade operations, serving dual purposes in the trade cycle. It initially acts as a proforma invoice providing detailed quotations to potential buyers, then transforms into a legally binding commercial invoice upon trade confirmation. This document must comply with Saudi Arabia's electronic invoicing (ZATCA) regulations, including mandatory elements such as QR codes and specific formatting. It contains comprehensive information about the transaction, including seller and buyer details, product specifications, pricing, payment terms, and shipping information. The document is crucial for customs clearance, tax compliance, and banking procedures in Saudi Arabia, making it a fundamental requirement for any international trade transaction involving Saudi entities.
Suggested Sections

1. Seller Information: Complete details of the selling company including name, address, VAT registration number, CR number, and contact information

2. Buyer Information: Complete details of the buying company including name, address, VAT registration number (if applicable), and contact information

3. Invoice Details: Invoice number, date, currency, reference numbers, and ZATCA QR code

4. Product/Service Details: Itemized list of products/services with descriptions, quantities, unit prices, and HS codes

5. Payment Information: Total amount, VAT breakdown, payment terms, and banking details

6. Shipping Details: Delivery terms (Incoterms), shipping method, port of loading/discharge, and estimated delivery date

7. Declaration: Statement confirming the accuracy of information and compliance with Saudi regulations

Optional Sections

1. Export License Details: Required when goods need special export permissions or licenses

2. Certificate of Origin Reference: Include when preferential trade treatment is claimed or when required by Saudi customs

3. Insurance Details: Required when insurance is arranged by the seller as part of the transaction

4. Special Handling Instructions: Include for goods requiring specific temperature control or handling care

5. Letter of Credit Details: Required when payment is made through LC, including LC number and issuing bank details

Suggested Schedules

1. Packing List: Detailed breakdown of items, quantities, weights, and packaging details

2. Product Specifications: Technical details and specifications of products being shipped

3. Quality Certificates: Copies of relevant quality certifications or inspection reports

4. Export Licenses: Copies of export permits or licenses when required

5. Bank Details Appendix: Complete banking information for international transfers

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Seller
Buyer
Goods
Services
Delivery Terms
Incoterms
Purchase Order
Commercial Invoice
Proforma Invoice
VAT
ZATCA
QR Code
Country of Origin
HS Code
Port of Loading
Port of Discharge
Letter of Credit
Bill of Lading
Packing List
Certificate of Origin
Shipping Documents
Commercial Registration Number
Tax Registration Number
Unit Price
Total Amount
Payment Terms
Currency
Exchange Rate
Customs Duty
Import License
Export License
Shipping Mark
Net Weight
Gross Weight
Place of Delivery
Bank Details
Force Majeure
Business Day
Regulatory Authority
Customs Authority
Relevant Industries

Manufacturing

International Trade

Retail

Wholesale

Electronics

Automotive

Textiles

Food and Beverage

Pharmaceuticals

Construction Materials

Chemical Industry

Consumer Goods

Industrial Equipment

Agriculture

Mining

Relevant Teams

Finance

Export

Import

Logistics

Supply Chain

Procurement

Sales

Tax & Compliance

Commercial Operations

International Trade Operations

Documentation

Shipping

Customer Service

Accounts Receivable

Legal

Relevant Roles

Export Manager

Import Coordinator

Trade Finance Specialist

Customs Compliance Officer

Shipping Manager

International Sales Manager

Procurement Officer

Finance Controller

Tax Compliance Manager

Supply Chain Manager

Logistics Coordinator

Commercial Director

Trade Documentation Specialist

Account Manager

Business Development Manager

Industries
Value Added Tax Law: Saudi VAT Law implemented in 2018 requiring 15% VAT on goods and services, with specific requirements for invoice content including tax registration numbers and VAT amounts
ZATCA E-Invoicing Regulations: Electronic invoicing regulations requiring specific digital format and security features for invoices issued in Saudi Arabia, including QR codes and digital signatures
Saudi Customs Law: Regulations governing import/export documentation, including requirements for detailed product descriptions, HS codes, country of origin, and value declaration
Commercial Documents Law: Regulations specifying essential elements of commercial documents including language requirements (Arabic), mandatory content, and retention periods
Anti-Commercial Fraud Law: Legislation ensuring accuracy and truthfulness in commercial documentation and preventing fraudulent practices in trade
SAMA Foreign Exchange Regulations: Rules governing international monetary transactions and currency declarations in commercial documents
GCC Common Customs Law: Unified customs regulations for Gulf Cooperation Council countries affecting documentation requirements for regional trade
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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