The Carbonless Invoice Book serves as a critical business document in Saudi Arabia's commercial landscape, designed to meet both practical business needs and regulatory requirements. It is typically used for recording sales transactions, services rendered, or goods delivered, while ensuring compliance with Saudi Arabian tax laws and ZATCA regulations. The document includes multiple carbonless copies, usually in different colors, allowing for simultaneous creation of original and duplicate records for various departments and purposes. The format accommodates essential elements such as VAT calculations (at 15%), company details, customer information, and other mandatory fields required by Saudi law. This type of invoice book is particularly valuable for businesses that need to maintain physical records alongside electronic invoicing systems, especially in situations where immediate hard copies are required or where electronic systems may not be readily accessible.
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1. Invoice Header: Company logo, legal name, commercial registration number, VAT registration number, and contact details
2. Invoice Number and Date: Unique sequential invoice number and issue date in both Gregorian and Hijri calendars
3. Customer Information: Customer name, address, VAT registration number (if applicable), and contact details
4. Item Details: Itemized list of goods/services including description, quantity, unit price, and subtotal
5. Calculation Section: Subtotal, VAT amount (15%), any discounts, and total amount in both figures and words
6. Payment Information: Payment terms, due date, and accepted payment methods
7. Legal Declarations: Standard VAT declarations and statements required by ZATCA
8. Authentication: Space for signatures, stamps, and QR code (if applicable)
1. Purchase Order Reference: Include when invoice relates to a specific purchase order or contract
2. Delivery Details: Add when goods are being delivered to a different address than the billing address
3. Special Instructions: Section for any special handling, storage, or usage instructions
4. Multiple Currency Display: Include when transactions involve foreign currencies, showing conversion rates
5. Tax Exemption Details: Include when dealing with tax-exempt items or customers
1. Terms and Conditions: Standard terms printed on the reverse side or as a tear-off section
2. Delivery Note: Attached delivery documentation for goods
3. Return Policy: Details of return and refund procedures
4. Copy Distribution Guide: Legend indicating the purpose of each colored copy (e.g., white for customer, pink for accounts, yellow for file)
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