The Carbonless Invoice Book serves as a crucial business documentation tool in South African commerce, designed to create instant duplicate or triplicate copies of each transaction without carbon paper. This document type is essential for businesses requiring immediate physical copies of transactions while ensuring compliance with South African tax regulations, particularly the Value-Added Tax Act 89 of 1991 and the Consumer Protection Act 68 of 2008. It is commonly used in situations where electronic invoicing is not practical or when immediate physical copies are needed for multiple parties. The document typically includes company details, VAT information, transaction specifics, and payment terms, with copies automatically generated for business records, customer receipts, and delivery confirmation where applicable. The format ensures proper record-keeping for tax purposes while providing a reliable paper trail for both the business and its customers.
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1. Company Information Header: Business name, registration number, VAT number, physical address, contact details
2. Invoice Details: Invoice number, date, payment terms, and reference numbers
3. Customer Information: Client's name, VAT number (if applicable), billing and delivery addresses
4. Item Description: Detailed list of products/services with clear descriptions
5. Quantity and Unit Price: Number of items and price per unit
6. Calculations: Subtotal, VAT amount (if applicable), discounts, and total amount
7. Payment Information: Bank details, payment methods accepted, and due date
8. Terms and Conditions: Basic terms of sale including return policy and payment conditions
1. Purchase Order Reference: Include when customer provides a PO number or when dealing with corporate clients
2. Delivery Details: Add when goods are being delivered to a different address from billing
3. Special Instructions: Include when specific handling, delivery or usage instructions are needed
4. Discount Section: Add when offering early payment discounts or other special pricing arrangements
5. Foreign Currency: Include when dealing with international customers, showing exchange rates and equivalent amounts
1. Duplicate Copy: Pink or yellow copy for customer records
2. Triplicate Copy: Additional copy for delivery confirmation or third-party records
3. Terms and Conditions Appendix: Detailed terms of sale when standard invoice space is insufficient
4. Product Code Reference: List of product codes and their descriptions for complex orders
Relevant legal definitions
VAT
Tax Invoice
Supplier
Customer
Delivery Address
Payment Terms
Due Date
Purchase Order
Credit Terms
Goods
Services
Unit Price
Quantity
Total Amount
VAT Registration Number
Invoice Number
Payment Method
Shipping Terms
Business Day
Late Payment Interest
Reference Number
Company Registration Number
Billing Address
Trade Discount
Settlement Discount
Tax Invoice
Supplier
Customer
Delivery Address
Payment Terms
Due Date
Purchase Order
Credit Terms
Goods
Services
Unit Price
Quantity
Total Amount
VAT Registration Number
Invoice Number
Payment Method
Shipping Terms
Business Day
Late Payment Interest
Reference Number
Company Registration Number
Billing Address
Trade Discount
Settlement Discount
Clauses
Relevant Industries
Retail
Wholesale
Manufacturing
Professional Services
Construction
Transport and Logistics
Agriculture
Healthcare
Hospitality
Information Technology
Automotive
Education
Real Estate
Mining
Financial Services
Relevant Teams
Accounts Receivable
Sales
Finance
Operations
Administration
Logistics
Customer Service
Accounting
Tax
Order Processing
Relevant Roles
Accounts Receivable Clerk
Sales Representative
Business Owner
Financial Manager
Bookkeeper
Office Administrator
Sales Manager
Warehouse Manager
Delivery Coordinator
Tax Accountant
Retail Manager
Small Business Owner
Operations Manager
Finance Director
Procurement Officer
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