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Sponsorship Invoice

Sponsorship Invoice Template for Saudi Arabia

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Key Requirements PROMPT example:

Sponsorship Invoice

"I need a Sponsorship Invoice for a 6-month sports event sponsorship package starting March 2025, where our company will be the main sponsor for a major football tournament in Riyadh, with the total sponsorship value of 500,000 SAR to be paid in two installments."

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Document background
The Sponsorship Invoice is a crucial document used in Saudi Arabian business operations to formalize and document sponsorship arrangements between parties. This document becomes necessary when one entity provides sponsorship services or support to another, requiring detailed documentation for tax and regulatory compliance. The invoice must comply with ZATCA's electronic invoicing mandate (Fatoorah) implemented from December 2021, including specific technical requirements such as QR codes and standardized formats. It serves multiple purposes: documenting the sponsorship transaction, ensuring VAT compliance (currently at 15%), meeting electronic invoicing requirements, and providing a clear record of the sponsorship arrangement. The document is particularly important in Saudi Arabia's business environment where sponsorship relationships are common and strictly regulated.
Suggested Sections

1. Invoice Header Information: Contains invoice number, date, and type (Tax Invoice/Simplified Tax Invoice)

2. Seller Information: Legal name, Commercial Registration number, VAT registration number, and complete address of the sponsoring entity

3. Customer Information: Legal name, Commercial Registration number (if applicable), VAT registration number (if applicable), and complete address of the sponsored entity

4. Sponsorship Details: Description of sponsorship services or items, including duration, scope, and specific deliverables

5. Financial Information: Detailed breakdown of amounts, subtotal, VAT amount (15%), and total amount in Saudi Riyals

6. Payment Terms: Payment due date, acceptable payment methods, and banking details

7. QR Code: Mandatory QR code containing invoice information as per ZATCA requirements

Optional Sections

1. Special Terms and Conditions: Include when specific conditions apply to the sponsorship arrangement

2. Additional Services: Include when the sponsorship includes supplementary services beyond the main sponsorship items

3. Discount Information: Include when any discounts or special pricing arrangements apply to the sponsorship

4. Purchase Order Reference: Include when the invoice is tied to a specific purchase order or contract

5. Contact Information: Include when specific contact persons need to be listed for both parties

Suggested Schedules

1. Sponsorship Services Breakdown: Detailed itemization of sponsorship services and their individual costs

2. Tax Calculation Sheet: Detailed breakdown of tax calculations and applicable rates

3. Supporting Documentation: Copies of relevant licenses, permits, or authorizations related to the sponsorship

4. Terms and Conditions: Standard terms and conditions applicable to the sponsorship invoice

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Sports and Entertainment

Media and Broadcasting

Events and Conferences

Education and Training

Cultural and Arts

Technology and Innovation

Financial Services

Healthcare

Retail and Consumer Goods

Professional Services

Relevant Teams

Finance

Accounting

Legal

Commercial

Tax

Business Development

Sponsorship

Corporate Affairs

Treasury

Compliance

Relevant Roles

Finance Manager

Accounts Receivable Specialist

Tax Compliance Officer

Sponsorship Coordinator

Commercial Director

Legal Counsel

Financial Controller

Billing Specialist

Accounts Manager

Business Development Manager

Contract Administrator

Corporate Treasurer

Industries
Value Added Tax Law: Royal Decree No. (M/113) dated 2/11/1438H - Establishing VAT requirements for commercial invoices, including the 15% VAT rate and specific invoice content requirements
E-Invoicing Regulations (Fatoorah): ZATCA regulations implementing mandatory electronic invoicing from December 4, 2021, requiring specific technical standards and electronic formats for invoice generation
Commercial Documentation Law: Requirements under Saudi Commercial Law regarding mandatory information on commercial documents, including business details and commercial registration numbers
Foreign Investment Law: Royal Decree No. M/1 of 5/1/1421H (2000) - Governing foreign investment activities and sponsorship relationships in Saudi Arabia
Anti-Commercial Concealment Law: Royal Decree No. M/4 dated 1/1/1442H - Ensuring transparency in commercial relationships and preventing illegal sponsorship arrangements
Saudi Commercial Courts Law: Royal Decree No. M/93 dated 15/8/1441H - Governing commercial disputes and enforcement of commercial documents including invoices
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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