The Sponsorship Invoice is a crucial document used in Saudi Arabian business operations to formalize and document sponsorship arrangements between parties. This document becomes necessary when one entity provides sponsorship services or support to another, requiring detailed documentation for tax and regulatory compliance. The invoice must comply with ZATCA's electronic invoicing mandate (Fatoorah) implemented from December 2021, including specific technical requirements such as QR codes and standardized formats. It serves multiple purposes: documenting the sponsorship transaction, ensuring VAT compliance (currently at 15%), meeting electronic invoicing requirements, and providing a clear record of the sponsorship arrangement. The document is particularly important in Saudi Arabia's business environment where sponsorship relationships are common and strictly regulated.
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1. Invoice Header Information: Contains invoice number, date, and type (Tax Invoice/Simplified Tax Invoice)
2. Seller Information: Legal name, Commercial Registration number, VAT registration number, and complete address of the sponsoring entity
3. Customer Information: Legal name, Commercial Registration number (if applicable), VAT registration number (if applicable), and complete address of the sponsored entity
4. Sponsorship Details: Description of sponsorship services or items, including duration, scope, and specific deliverables
5. Financial Information: Detailed breakdown of amounts, subtotal, VAT amount (15%), and total amount in Saudi Riyals
6. Payment Terms: Payment due date, acceptable payment methods, and banking details
7. QR Code: Mandatory QR code containing invoice information as per ZATCA requirements
1. Special Terms and Conditions: Include when specific conditions apply to the sponsorship arrangement
2. Additional Services: Include when the sponsorship includes supplementary services beyond the main sponsorship items
3. Discount Information: Include when any discounts or special pricing arrangements apply to the sponsorship
4. Purchase Order Reference: Include when the invoice is tied to a specific purchase order or contract
5. Contact Information: Include when specific contact persons need to be listed for both parties
1. Sponsorship Services Breakdown: Detailed itemization of sponsorship services and their individual costs
2. Tax Calculation Sheet: Detailed breakdown of tax calculations and applicable rates
3. Supporting Documentation: Copies of relevant licenses, permits, or authorizations related to the sponsorship
4. Terms and Conditions: Standard terms and conditions applicable to the sponsorship invoice
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