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Tax Invoice Form

Tax Invoice Form Template for Saudi Arabia

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Key Requirements PROMPT example:

Tax Invoice Form

"I need a Tax Invoice Form for my Saudi-based manufacturing company that will be used for international exports of industrial equipment, compliant with ZATCA's e-invoicing requirements and including multiple currency display options."

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Document background
The Tax Invoice Form is a crucial document required under Saudi Arabian tax legislation for documenting taxable transactions between parties. It became particularly significant following the introduction of VAT in 2018 and the subsequent implementation of mandatory e-invoicing (Fatoorah) by ZATCA. The document must be issued for all qualifying transactions and contains specific elements required by Saudi law, including seller and buyer information, VAT calculations, and mandatory declarations. The Tax Invoice Form serves multiple purposes: it enables businesses to comply with tax obligations, allows input tax recovery by registered businesses, and helps authorities monitor tax compliance. The document must be generated in accordance with ZATCA's technical specifications, including proper formatting, bilingual content (Arabic and English), and electronic submission requirements.
Suggested Sections

1. Invoice Header: Contains invoice number, QR code (mandatory for simplified tax invoices), date of issue, and date of supply/service

2. Seller Information: Full legal name, Commercial Registration number, VAT registration number, address and contact details of the seller

3. Buyer Information: Name, VAT registration number (if registered), address and contact details of the buyer

4. Supply Details: Detailed description of goods/services, quantity, unit price excluding VAT, and discounts if applicable

5. Tax Calculations: VAT rate, VAT amount per item, total taxable amount excluding VAT, total VAT amount, and total amount including VAT

6. Payment Information: Payment terms, bank account details, and payment due date

7. Legal Statements: Mandatory statements including 'Tax Invoice' in Arabic and English, and any other required legal declarations

Optional Sections

1. Special Schemes Notes: Required when special VAT schemes apply (e.g., profit margin scheme, reverse charge mechanism)

2. Third Party Information: Required when billing is done on behalf of another party

3. Export Information: Required for export invoices, including destination country and export documentation references

4. Currency Conversion: Required when invoice amounts are displayed in multiple currencies

5. Customs Documentation: Required for imported goods, including customs declaration numbers and import documentation

Suggested Schedules

1. Detailed Item Breakdown: Detailed listing of individual items with specific codes, descriptions, and tax treatment

2. VAT Calculation Schedule: Detailed breakdown of VAT calculations for multiple VAT rates or special schemes

3. Payment Schedule: Required for installment-based payments or multiple delivery dates

4. Supporting Documents: Delivery notes, purchase orders, or other referenced documents

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Tax Invoice
VAT
Taxable Supply
Place of Supply
Tax Period
Consideration
Taxable Person
VAT Registration Number
E-Invoice
Simplified Tax Invoice
Standard Tax Invoice
Supply Date
Issue Date
Due Date
Reverse Charge Mechanism
Exempt Supply
Zero-Rated Supply
Commercial Registration Number
Buyer
Seller
ZATCA
Qualified Electronic Signature
QR Code
Fatoorah
Supply of Goods
Supply of Services
Discount
Credit Note
Debit Note
Tax Representative
Taxable Amount
Invoice Reference Number
Payment Terms
Purchase Order
Delivery Note
Relevant Industries

Retail

Manufacturing

Professional Services

Construction

Healthcare

Technology

Education

Hospitality

Financial Services

Transportation

Real Estate

Energy

Telecommunications

Consumer Goods

Agriculture

Relevant Teams

Finance

Accounting

Tax

Accounts Receivable

Accounts Payable

Treasury

Financial Operations

Revenue Management

Compliance

IT Finance Systems

Relevant Roles

Finance Manager

Tax Accountant

Accounts Receivable Specialist

Billing Coordinator

VAT Compliance Officer

Financial Controller

Tax Manager

Accounts Payable Specialist

Treasury Manager

Chief Financial Officer

Accounting Manager

Revenue Analyst

ERP System Administrator

Tax Compliance Director

Finance Operations Manager

Industries
Value Added Tax Law: Royal Decree No. (M/113) dated 2/11/1438H - The fundamental law establishing VAT in Saudi Arabia, setting basic requirements for tax documentation
VAT Implementing Regulations: Resolution of Board of Directors of ZATCA No. (3839) - Detailed regulations specifying requirements for VAT implementation including specific tax invoice requirements
E-Invoicing Regulation (Fatoorah): Resolution No. (1089) dated 4/3/1442H - Regulations requiring electronic invoicing and specific technical specifications for e-invoices
E-Invoicing Implementation Rules: ZATCA Board of Directors Resolution (4/2/1443) - Detailed technical specifications and implementation timeline for the e-invoicing system
Commercial Books Regulation: Royal Decree No. (M/61) dated 17/12/1409H - Requirements for maintaining commercial books and records, including invoicing requirements
Anti-Money Laundering Law: Royal Decree No. (M/20) dated 5/2/1439H - Requirements for financial documentation to prevent money laundering, affecting invoice information requirements
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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