Tax Invoice Form for United Arab Emirates

Tax Invoice Form Template for United Arab Emirates

A Tax Invoice Form compliant with UAE Federal Tax Authority (FTA) requirements is a formal document issued by VAT-registered businesses for taxable supplies. It serves as official documentation for VAT purposes and must include specific elements mandated by Federal Decree-Law No. (8) of 2017 and its Executive Regulations. The document captures essential transaction details including supplier and customer information, supply details, VAT calculations, and payment terms, while adhering to UAE VAT legislation requirements for format and content. It is a crucial document for VAT record-keeping, audit trails, and input tax recovery claims.

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What is a Tax Invoice Form?

The Tax Invoice Form is a mandatory document required under UAE VAT legislation for transactions between VAT-registered businesses and other entities. It must be issued within 14 days of the supply date and serves as the primary evidence for input tax recovery claims. The document format and content are strictly regulated by the UAE Federal Tax Authority (FTA) under Federal Decree-Law No. (8) of 2017 and its Executive Regulations. Tax invoices must contain specific mandatory information including supplier and customer details, VAT registration numbers, supply descriptions, and tax calculations. The document is crucial for maintaining accurate VAT records, facilitating tax compliance, and supporting both internal accounting processes and external audit requirements.

What sections should be included in a Tax Invoice Form?

1. Invoice Header: Contains the words 'Tax Invoice' clearly displayed, plus the invoice number and date of issuance

2. Supplier Information: Full legal name of the supplier, trading name if different, complete address, and tax registration number (TRN)

3. Customer Information: Full legal name of the customer, complete address, and tax registration number (TRN) if registered

4. Supply Details: Description of goods or services supplied, quantity, unit price, and date of supply or due date for payment

5. Amount Details: Net amount per item, total amount excluding VAT, VAT rate applied, VAT amount, and gross total amount including VAT

6. Currency Information: The currency used and exchange rate if different from AED

7. Payment Information: Payment terms and bank account details for transfer

8. Declaration: Statement confirming this is a valid tax invoice and can be used for tax recovery purposes

What sections are optional to include in a Tax Invoice Form?

1. Reverse Charge Mechanism Note: Required when the reverse charge mechanism applies to the supply

2. Third Party Billing Information: Required when billing is done by a third party on behalf of the supplier

3. Delivery Details: Required when delivery address differs from the customer address

4. Purchase Order Reference: Optional field to include customer's purchase order number when applicable

5. Special Scheme References: Required when special VAT schemes apply (e.g., profit margin scheme)

6. Foreign Language Translation: Optional parallel translation of invoice details (must always include Arabic or English as primary)

What schedules should be included in a Tax Invoice Form?

1. Item Details Breakdown: Detailed listing of items when there are multiple items with different VAT treatments

2. VAT Calculation Sheet: Required for complex transactions involving multiple VAT rates or special schemes

3. Supporting Documentation Reference: List of supporting documents such as delivery notes or contracts when relevant to the supply

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Publisher

Genie AI

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant Industries

Retail

Manufacturing

Professional Services

Construction

Healthcare

Technology

Financial Services

Hospitality

Real Estate

Transportation

Energy

Education

Telecommunications

Trading

E-commerce

Relevant Teams

Finance

Accounts Receivable

Accounts Payable

Tax

Treasury

Billing

Procurement

Sales Administration

Information Technology

Internal Audit

Legal

Operations

Relevant Roles

Finance Manager

Accounts Receivable Specialist

Tax Accountant

VAT Compliance Officer

Chief Financial Officer

Accounts Payable Clerk

Financial Controller

Billing Coordinator

Tax Manager

Treasury Manager

Procurement Officer

Sales Administrator

Business Owner

Accounting Manager

ERP System Administrator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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