Designated Representative Form for United Arab Emirates

Designated Representative Form Template for United Arab Emirates

A formal legal document used in the United Arab Emirates that establishes and defines the appointment of an authorized representative to act on behalf of a company or organization. The document complies with UAE Federal Laws and Securities and Commodities Authority (SCA) regulations, outlining the representative's scope of authority, responsibilities, and compliance obligations. It serves as official documentation of the representative's powers and limitations, particularly important in regulated industries and for interactions with government authorities and third parties.

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What is a Designated Representative Form?

The Designated Representative Form is a crucial document required under UAE law for companies appointing individuals to act on their behalf in official capacities. This document is particularly important in regulated sectors where companies must formally designate representatives to interact with authorities, execute documents, and handle specific business matters. The form must comply with UAE Federal Laws, including UAE Federal Law No. 2 of 2015 (Commercial Companies Law) and relevant SCA regulations. It typically includes detailed information about the representative's powers, limitations, and compliance obligations, serving as a formal record of authorization that can be presented to government authorities, financial institutions, and other third parties. The document is essential for maintaining proper corporate governance and ensuring regulatory compliance in the UAE business environment.

What sections should be included in a Designated Representative Form?

1. Company Details: Full legal name, license number, and registered address of the company appointing the representative

2. Representative Details: Personal information, qualifications, and professional credentials of the designated representative

3. Scope of Representation: Detailed description of the powers and authorities granted to the representative

4. Duration of Appointment: Term of the representation, including start date and any renewal provisions

5. Duties and Responsibilities: Specific duties, obligations, and responsibilities of the designated representative

6. Compliance Requirements: Regulatory compliance obligations and reporting requirements

7. Confidentiality Obligations: Provisions regarding handling of confidential information and trade secrets

8. Termination Provisions: Conditions and procedures for termination of the representation

9. Declaration and Signatures: Formal declarations of acceptance and signature blocks for all parties

What sections are optional to include in a Designated Representative Form?

1. Special Powers: Additional specific powers granted for particular transactions or activities

2. International Representation: Required when the representative will act in international markets or jurisdictions

3. Financial Authority Limits: Specific monetary limits on transaction authority, if applicable

4. Substitute Representative: Provisions for appointing a substitute in case of absence or incapacity

5. Conflict Resolution: Specific procedures for handling disputes or conflicts of interest

What schedules should be included in a Designated Representative Form?

1. Schedule 1 - Professional Qualifications: Copies of relevant professional certifications and qualifications

2. Schedule 2 - Regulatory Approvals: Copies of necessary regulatory approvals and licenses

3. Schedule 3 - Authority Matrix: Detailed matrix of specific powers and authorization limits

4. Appendix A - Company Board Resolution: Copy of board resolution approving the appointment

5. Appendix B - Specimen Signature: Authenticated specimen signature of the designated representative

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Relevant Industries

Financial Services

Banking

Securities and Trading

Investment Management

Corporate Services

Insurance

Asset Management

Real Estate Investment

Private Equity

Capital Markets

Relevant Teams

Legal

Compliance

Corporate Governance

Regulatory Affairs

Executive Office

Company Secretariat

Risk Management

Corporate Services

Administrative

Relevant Roles

Corporate Representative

Authorized Signatory

Compliance Officer

Legal Representative

Board Secretary

Managing Director

Chief Executive Officer

General Manager

Senior Legal Counsel

Corporate Governance Officer

Regulatory Affairs Manager

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What is a Designated Representative Form?

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What sections are optional to include in a Designated Representative Form?

What schedules should be included in a Designated Representative Form?

Authors

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