Sales Order Confirmation Letter for Singapore

Sales Order Confirmation Letter Template for Singapore

A Sales Order Confirmation Letter is a formal document used in Singapore to acknowledge and confirm the details of a purchase order received from a buyer. It serves as a legally binding document under Singapore's Sale of Goods Act and Contract Law, confirming the seller's acceptance of the order terms, including product specifications, pricing, delivery terms, and payment conditions. This document forms part of the contract documentation and helps prevent future disputes.

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What is a Sales Order Confirmation Letter?

The Sales Order Confirmation Letter is a crucial commercial document used in Singapore business transactions to formalize the acceptance of a purchase order. It provides written confirmation of the order details, protecting both parties under Singapore's commercial law framework. The document typically follows receipt of a purchase order and includes essential information such as order specifications, pricing, delivery terms, and payment conditions. This document serves multiple purposes: it confirms the seller's commitment to fulfill the order, provides clarity on all commercial terms, and serves as a reference point for both parties throughout the transaction. Under Singapore law, this document forms part of the contractual documentation and can be critical in resolving any future disputes.

What sections should be included in a Sales Order Confirmation Letter?

1. Order Reference Details: Order number, date, and any previous correspondence references

2. Buyer Information: Complete buyer details including delivery address

3. Order Details: Specific items ordered, quantities, and agreed prices

4. Payment Terms: Payment method, due date, and any special conditions

5. Delivery Information: Expected delivery date, shipping method, and terms

What sections are optional to include in a Sales Order Confirmation Letter?

1. Special Conditions: Any specific terms unique to this order, used when standard terms are modified

2. Tax Details: GST or other tax implications, included when relevant

3. Trade Terms: Incoterms or specific trade conditions, used for international sales

What schedules should be included in a Sales Order Confirmation Letter?

1. Detailed Product Specifications: Technical details or specifications of ordered items

2. Standard Terms and Conditions: Company's standard trading terms

3. Price Schedule: Detailed breakdown of prices if multiple items or complex pricing

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Singapore

Publisher

Genie AI

Document Type

Confirmation Letter

Sector

Sales

Cost

Free to use
Industries

Sale of Goods Act (SOGA): Primary legislation governing contracts for sale of goods in Singapore. Defines rights and obligations of buyers and sellers, and covers conditions and warranties in sales contracts.

Contracts Act (Cap. 53): Core legislation governing contract formation, including requirements for valid contracts (offer, acceptance, consideration, intention) and common law principles.

Electronic Transactions Act: Regulates electronic transactions and communications, including legal recognition of electronic signatures and validity of electronic contracts.

Consumer Protection (Fair Trading) Act: Protects consumer interests in transactions, covers unfair practices and consumer rights. Particularly relevant if the sale is to a consumer rather than B2B.

Goods and Services Tax Act: Governs GST implications and tax registration requirements for sales transactions in Singapore.

Consumer Protection (Trade Descriptions and Safety Requirements) Act: Regulates product descriptions and safety standards that must be adhered to in sales documentation.

Personal Data Protection Act (PDPA): Governs the collection, use, and disclosure of personal data in Singapore, including data protection obligations in commercial transactions.

International Trade Laws: Relevant for cross-border sales, including Incoterms and import/export regulations applicable to Singapore.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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