Confirmation Of Order Letter for Singapore

Confirmation Of Order Letter Template for Singapore

A Confirmation of Order Letter is a formal business document used in Singapore to acknowledge and confirm the receipt of an order for goods or services. It serves as a legally binding document under Singapore contract law, detailing the specific terms of the transaction, including product specifications, pricing, delivery terms, and payment conditions. This document helps ensure clarity and provides legal protection for both parties under Singapore's commercial framework.

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What is a Confirmation Of Order Letter?

The Confirmation Of Order Letter is a crucial business document used when a supplier needs to formally acknowledge and confirm an order received from a customer. It serves as written evidence of the agreement between parties and helps prevent misunderstandings about order details. Under Singapore law, this document forms part of the contract documentation and can be critical in establishing the terms of the transaction. The letter typically includes order specifications, pricing, delivery details, payment terms, and any special conditions agreed upon. It's particularly important in business transactions where clarity and legal compliance under Singapore's commercial framework are essential.

What sections should be included in a Confirmation Of Order Letter?

1. Order Reference Number and Date: States the unique order reference number and confirmation date

2. Customer Details: Full name, address and contact information of the ordering party

3. Order Details: Comprehensive description of products/services ordered, including quantities and specifications

4. Pricing and Payment Terms: Confirmed prices, payment schedule, and any applicable taxes or charges

5. Delivery Information: Delivery timeline, location, and specific delivery requirements

6. Confirmation Statement: Formal statement confirming acceptance of the order under the specified terms

What sections are optional to include in a Confirmation Of Order Letter?

1. Special Terms and Conditions: Used when there are specific non-standard terms or conditions applicable to this order

2. Warranty Information: Included when specific product warranties or guarantees need to be highlighted

3. Return Policy: Added for retail transactions or when specific return terms need to be outlined

4. Compliance Statement: Used when specific regulatory or industry compliance needs to be acknowledged

What schedules should be included in a Confirmation Of Order Letter?

1. Detailed Product Specifications: Technical specifications, drawings, or detailed descriptions of ordered items

2. Price Schedule: Itemized breakdown of prices for multiple items or services

3. Standard Terms and Conditions: Company's standard terms and conditions of sale

4. Delivery Schedule: Detailed timeline for phased deliveries or multiple shipments

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Singapore

Publisher

Genie AI

Document Type

Confirmation Letter

Sector

Sales

Cost

Free to use
Industries

Contracts Act (Cap. 53): Primary legislation governing contract formation, validity, and enforcement in Singapore. Covers essential elements like offer, acceptance, consideration, and contractual obligations.

Sale of Goods Act (Cap. 393): Regulates the sale of goods, including conditions and warranties, transfer of property, and rights of buyers and sellers.

Electronic Transactions Act (Cap. 88): Governs electronic communications and transactions, ensuring legal recognition of electronic records and signatures.

Consumer Protection (Fair Trading) Act (Cap. 52A): Protects consumer interests against unfair practices and provides additional rights for B2C transactions.

Consumer Protection (Trade Descriptions and Safety Requirements) Act: Ensures accurate product descriptions and compliance with safety standards in consumer transactions.

Supply of Goods Act: Provides statutory protection regarding the quality and fitness of goods supplied in commercial transactions.

Unfair Contract Terms Act: Restricts the extent to which civil liability for breach of contract can be avoided through contract terms.

Companies Act (Cap. 50): Regulates corporate entities and their business operations in Singapore.

Goods and Services Tax Act: Governs the application and collection of GST on commercial transactions in Singapore.

Personal Data Protection Act 2012: Regulates the collection, use, and disclosure of personal data in commercial transactions.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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