Performance Review Meeting Minutes for Singapore

Performance Review Meeting Minutes Template for Singapore

A standardized template for documenting performance review meetings in Singapore, compliant with local employment laws and the Personal Data Protection Act. The document captures essential discussion points, performance metrics, agreed actions, and development plans while ensuring fair employment practices and proper documentation of employee evaluations. It serves as an official record of performance discussions and agreements between employees and their supervisors.

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What is a Performance Review Meeting Minutes?

The Performance Review Meeting Minutes Template is a crucial document used in Singapore's corporate environment to maintain accurate records of employee performance discussions. It aligns with Singapore's Employment Act and PDPA requirements, providing a structured format for documenting performance evaluations, goal-setting, and development planning. This template ensures consistency in performance documentation across the organization while maintaining compliance with local employment regulations and data protection requirements. It serves as both a legal record and a management tool for tracking employee progress and development.

What sections should be included in a Performance Review Meeting Minutes?

1. Meeting Details: Date, time, location, attendees, employee details and purpose of the meeting

2. Performance Period: Clear specification of the time period covered by the review

3. Key Performance Indicators: Assessment of agreed targets and actual achievements against set KPIs

4. Discussion Summary: Detailed record of key points discussed during the review meeting

5. Action Items: List of agreed actions, responsibilities, and deadlines for completion

6. Signatures: Formal acknowledgment section for reviewer and employee signatures

What sections are optional to include in a Performance Review Meeting Minutes?

1. Training Needs: Section detailing identified skill gaps and proposed training initiatives

2. Career Development: Discussion points regarding career progression and future opportunities

3. Compensation Review: Documentation of any discussion regarding salary adjustments or bonuses

What schedules should be included in a Performance Review Meeting Minutes?

1. Performance Metrics: Detailed appendix containing performance data, statistics and supporting evidence

2. Previous Goals Review: Documentation reviewing the achievement of goals set in previous meetings

3. Development Plan: Comprehensive training and development roadmap for the employee

4. Supporting Documentation: Compilation of relevant certificates, complaints, commendations or other supporting materials

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Singapore

Publisher

Genie AI

Cost

Free to use
Clauses
Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore. Covers basic terms of employment, documentation requirements, and fair employment practices. Essential for structuring performance review documentation.

Personal Data Protection Act (PDPA): Governs the collection, use, and disclosure of personal data. Ensures performance review records maintain employee privacy, proper consent protocols, and secure storage of confidential information.

Tripartite Guidelines on Fair Employment Practices: Guidelines ensuring non-discriminatory practices, merit-based evaluations, and objective documentation in performance reviews. Promotes fair and transparent assessment processes.

Employment Claims Act 2016: Specifies documentation requirements for employment-related disputes and proper record-keeping practices. Important for maintaining legally defensible performance review records.

Workplace Safety and Health Act: Requires documentation of safety-related performance issues and compliance records. Relevant when performance reviews include safety-related metrics or incidents.

MOM Guidelines: Ministry of Manpower's specific guidelines on performance management and documentation requirements. Provides practical framework for conducting and recording performance reviews.

Industry Regulations: Sector-specific regulatory requirements that may affect performance review documentation and criteria. Varies by industry and must be incorporated into review process.

Company Policies: Internal organizational policies and procedures for performance management. Must align with legal requirements while meeting specific organizational needs.

Union Agreements: Where applicable, collective bargaining agreements may specify requirements for performance review processes and documentation. Must be considered in unionized workplaces.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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