Housing Management Agreement Template for Philippines

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Key Requirements PROMPT example:

Housing Management Agreement

"I need a Housing Management Agreement for a new 50-unit luxury condominium building in Makati City, where the management company will handle all aspects of property management including maintenance, tenant relations, and security services, with the agreement to start from March 1, 2025."

Document background
The Housing Management Agreement serves as a crucial legal instrument in the Philippine real estate sector, establishing a professional relationship between property owners and management companies. This document is essential when property owners wish to delegate the day-to-day operations and management of their real estate assets to professional managers. The agreement, governed by Philippine law including the Civil Code and Real Estate Service Act, typically covers comprehensive management services including maintenance, tenant relations, financial management, and regulatory compliance. It is particularly relevant for apartment buildings, condominiums, housing complexes, and commercial properties where professional management is required to maintain property values and ensure efficient operations. The Housing Management Agreement should be tailored to comply with local regulations while protecting both parties' interests and clearly defining their respective rights and obligations.
Suggested Sections

1. Parties: Identification of the Property Owner and the Management Company, including complete legal names and addresses

2. Background: Context of the agreement, description of the property, and purpose of the management arrangement

3. Definitions: Definitions of key terms used throughout the agreement

4. Appointment and Term: Formal appointment of the management company and duration of the agreement

5. Management Services: Comprehensive list of services to be provided by the management company

6. Manager's Obligations: Detailed responsibilities and duties of the management company

7. Owner's Obligations: Responsibilities and duties of the property owner

8. Financial Management: Handling of income, expenses, accounts, and financial reporting

9. Fees and Payments: Management fees, payment terms, and other compensation

10. Insurance and Liability: Insurance requirements and allocation of liability between parties

11. Termination: Conditions and procedures for termination of the agreement

12. General Provisions: Standard legal provisions including governing law, notices, and dispute resolution

Optional Sections

1. Employee Management: Terms regarding hiring, supervision, and management of property staff - include if the manager will handle staffing

2. Capital Improvements: Procedures for major renovations and improvements - include if significant property upgrades are anticipated

3. Emergency Procedures: Specific protocols for emergency situations - important for larger properties or those in disaster-prone areas

4. Environmental Compliance: Special provisions for environmental management - include if property has specific environmental concerns

5. Marketing and Leasing: Terms for marketing and tenant acquisition - include if manager will handle leasing

6. Security Services: Provisions for security arrangements - include for properties requiring specific security measures

7. Utilities Management: Specific provisions for utility services - include for properties with complex utility systems

Suggested Schedules

1. Property Details: Detailed description of the property, including address, facilities, and amenities

2. Services Schedule: Detailed scope of services to be provided by the management company

3. Fee Schedule: Breakdown of all fees, charges, and payment terms

4. Maintenance Schedule: Regular maintenance and inspection requirements

5. Operating Budget: Annual operating budget and financial projections

6. Key Performance Indicators: Performance metrics and standards for evaluating management services

7. Required Insurance: Details of insurance coverage requirements for both parties

8. Emergency Contacts: List of emergency contacts and procedures

9. Reporting Templates: Standard formats for required reports and documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Real Estate

Property Management

Facilities Management

Residential Housing

Commercial Property

Property Development

Building Maintenance

Property Services

Asset Management

Relevant Teams

Legal

Real Estate

Property Management

Operations

Facilities Management

Asset Management

Contract Administration

Maintenance

Finance

Compliance

Relevant Roles

Property Manager

Facilities Manager

Real Estate Manager

Building Administrator

Asset Manager

Operations Manager

Property Management Director

Real Estate Services Head

Maintenance Supervisor

Legal Counsel

Contract Administrator

Property Operations Supervisor

Building Services Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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