The Commercial Property Management Contract is essential for property owners seeking professional management of their commercial real estate assets in the Philippines. This document is typically used when property owners want to delegate the day-to-day management of their commercial properties to qualified professionals, ensuring compliance with Philippine regulations including the Real Estate Service Act (RESA), Local Government Code, and National Building Code. The agreement comprehensively covers all aspects of property management, from maintenance and tenant relations to financial reporting and regulatory compliance. It's particularly important in the Philippine context where commercial property management must navigate specific local requirements, building codes, and business permits. The contract protects both parties' interests while establishing clear performance standards and operational procedures for effective property management.
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1. Parties: Identification of the Property Owner and the Property Management Company, including their complete legal names, addresses, and registration details
2. Background: Context of the agreement, including brief description of the property and the owner's intention to engage professional management services
3. Definitions: Detailed definitions of key terms used throughout the agreement
4. Appointment and Term: Formal appointment of the property manager, duration of the agreement, and renewal terms
5. Property Manager's Duties and Responsibilities: Comprehensive list of services to be provided, including maintenance, tenant management, financial management, and reporting
6. Owner's Obligations: Responsibilities of the property owner, including provision of necessary documentation and funding
7. Financial Management: Details of rent collection, operating expenses, budgeting, and financial reporting requirements
8. Fees and Compensation: Management fees, additional service fees, payment terms, and reimbursement procedures
9. Insurance and Liability: Required insurance coverage, liability limitations, and indemnification provisions
10. Termination: Grounds for termination, notice requirements, and post-termination obligations
11. Compliance with Laws: Obligation to comply with relevant Philippine laws and regulations
12. Dispute Resolution: Process for resolving disputes, including mediation and arbitration procedures
13. General Provisions: Standard clauses including notices, amendments, governing law, and entire agreement
1. Emergency Services: Additional section for properties requiring 24/7 emergency response services
2. Security Services: Detailed security requirements for high-security properties or those in sensitive locations
3. Environmental Management: Special provisions for properties with specific environmental requirements or certifications
4. Marketing and Leasing Services: Additional section if the property manager is responsible for tenant acquisition
5. Construction Management: Required for properties undergoing renovation or requiring significant improvements
6. Multi-tenant Provisions: Special provisions for managing multiple tenants and common areas
7. Retail Property Provisions: Specific requirements for retail properties including tenant mix and promotional activities
8. Force Majeure: Extended provisions for handling natural disasters or unexpected events
9. Data Protection and Privacy: Additional provisions for handling sensitive tenant or property data
10. Green Building Compliance: Special provisions for buildings with green building certifications or sustainability requirements
1. Schedule A - Property Details: Detailed description of the property, including address, land title details, and physical characteristics
2. Schedule B - Scope of Services: Detailed breakdown of all management services to be provided
3. Schedule C - Fee Schedule: Detailed breakdown of all fees, charges, and payment terms
4. Schedule D - Key Performance Indicators: Performance metrics and standards for evaluating property management services
5. Schedule E - Operating Budget: Initial operating budget and budget preparation requirements
6. Schedule F - Maintenance Schedule: Planned maintenance schedule and procedures
7. Schedule G - Emergency Procedures: Emergency response procedures and contact information
8. Schedule H - Required Reports: List and formats of required periodic reports
9. Appendix 1 - Property Management Team: Key personnel assigned to manage the property
10. Appendix 2 - Insurance Requirements: Detailed insurance requirements and coverage limits
Relevant legal definitions
Agreement
Property
Premises
Common Areas
Management Services
Commencement Date
Initial Term
Renewal Term
Property Manager
Owner
Tenants
Lease Agreements
Operating Expenses
Management Fee
Base Fee
Performance Fee
Gross Revenue
Net Operating Income
Operating Budget
Emergency
Force Majeure
Applicable Laws
Business Day
Banking Day
Confidential Information
Property Management Team
Service Providers
Security Deposit
Rental Income
Maintenance Charges
Common Area Maintenance (CAM) Charges
Utility Charges
Building Systems
Building Rules and Regulations
Insurance Requirements
Environmental Laws
Local Government Requirements
Occupancy Permits
Material Breach
Notice
Accounting Period
Fiscal Year
Operating Account
Reserve Fund
Capital Expenditure
Improvements
Alterations
Service Contracts
Performance Standards
Key Performance Indicators
Reports
Records
Intellectual Property
Assignment
Subcontracting
Termination Date
Handover
Dispute
Property
Premises
Common Areas
Management Services
Commencement Date
Initial Term
Renewal Term
Property Manager
Owner
Tenants
Lease Agreements
Operating Expenses
Management Fee
Base Fee
Performance Fee
Gross Revenue
Net Operating Income
Operating Budget
Emergency
Force Majeure
Applicable Laws
Business Day
Banking Day
Confidential Information
Property Management Team
Service Providers
Security Deposit
Rental Income
Maintenance Charges
Common Area Maintenance (CAM) Charges
Utility Charges
Building Systems
Building Rules and Regulations
Insurance Requirements
Environmental Laws
Local Government Requirements
Occupancy Permits
Material Breach
Notice
Accounting Period
Fiscal Year
Operating Account
Reserve Fund
Capital Expenditure
Improvements
Alterations
Service Contracts
Performance Standards
Key Performance Indicators
Reports
Records
Intellectual Property
Assignment
Subcontracting
Termination Date
Handover
Dispute
Clauses
Appointment
Term and Renewal
Management Services
Property Manager's Duties
Owner's Obligations
Financial Management
Fees and Compensation
Operating Budget
Maintenance and Repairs
Leasing and Tenant Management
Insurance
Liability and Indemnification
Compliance
Health and Safety
Emergency Procedures
Reporting Requirements
Record Keeping
Confidentiality
Data Protection
Intellectual Property
Force Majeure
Assignment and Subcontracting
Non-Competition
Termination
Post-Termination Obligations
Dispute Resolution
Governing Law
Notices
Severability
Entire Agreement
Amendment
Waiver
Counterparts
Authority
Representations and Warranties
Term and Renewal
Management Services
Property Manager's Duties
Owner's Obligations
Financial Management
Fees and Compensation
Operating Budget
Maintenance and Repairs
Leasing and Tenant Management
Insurance
Liability and Indemnification
Compliance
Health and Safety
Emergency Procedures
Reporting Requirements
Record Keeping
Confidentiality
Data Protection
Intellectual Property
Force Majeure
Assignment and Subcontracting
Non-Competition
Termination
Post-Termination Obligations
Dispute Resolution
Governing Law
Notices
Severability
Entire Agreement
Amendment
Waiver
Counterparts
Authority
Representations and Warranties
Relevant Industries
Real Estate
Commercial Property
Retail
Office Space Management
Shopping Center Management
Industrial Property
Hospitality
Mixed-use Development
Facility Management
Property Investment
Relevant Teams
Legal
Real Estate
Property Management
Operations
Facilities Management
Asset Management
Finance
Compliance
Maintenance
Customer Relations
Relevant Roles
Property Manager
Facility Manager
Real Estate Manager
Asset Manager
Operations Director
Building Administrator
Property Owner
Real Estate Investment Manager
Leasing Manager
Maintenance Manager
Finance Director
Legal Counsel
Compliance Officer
Building Services Manager
Property Management Executive
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