The Condominium Management Agreement is a crucial document used in the Philippine real estate sector when a condominium corporation wishes to engage a professional management company to handle the day-to-day operations of their property. This agreement is essential for properties governed by the Condominium Act (RA 4726) and related Philippine legislation. It establishes the framework for professional management services, including building maintenance, financial administration, staff supervision, and compliance with local regulations. The document is typically implemented when a condominium is first established or when transitioning between management companies, requiring careful consideration of both the property's specific needs and legal compliance requirements.
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1. Parties: Identifies the condominium corporation/owner and the management company, including their legal details and authority to contract
2. Background: Describes the property, purpose of the agreement, and relevant context about the arrangement
3. Definitions: Defines key terms used throughout the agreement
4. Appointment and Term: Specifies the appointment of the manager and duration of the agreement
5. Scope of Services: Outlines the core management services to be provided
6. Manager's Obligations: Details specific duties and responsibilities of the management company
7. Client's Obligations: Specifies the condominium corporation's duties and responsibilities
8. Financial Management: Covers handling of funds, accounting, and financial reporting requirements
9. Fees and Payment Terms: Details management fees, payment schedule, and related financial terms
10. Insurance and Liability: Specifies required insurance coverage and liability provisions
11. Termination: Sets out grounds and procedures for termination of the agreement
12. Confidentiality: Addresses handling of confidential information and data privacy requirements
13. Governing Law and Dispute Resolution: Specifies applicable law and methods for resolving disputes
14. General Provisions: Includes standard clauses like force majeure, notices, and amendments
1. Emergency Services: Details emergency response procedures and services - include if 24/7 emergency response is part of the service
2. Special Facilities Management: Include if the property has special facilities like swimming pools, gyms, or function rooms requiring specific management
3. Staff Management: Include if the management company will directly employ on-site staff
4. Environmental Compliance: Include if the property requires specific environmental management programs
5. Security Services: Include if security services are part of the management scope
6. Property Marketing: Include if the manager will handle unit rentals or sales
7. Technology Systems: Include if specific building management systems or software will be used
8. Development and Renovation: Include if the manager will oversee major renovation or development projects
1. Schedule A - Property Details: Detailed description of the property, including floor plans and facilities
2. Schedule B - Scope of Services: Detailed breakdown of all management services to be provided
3. Schedule C - Fee Schedule: Detailed breakdown of all fees, charges, and payment terms
4. Schedule D - Performance Standards: Specific metrics and standards for measuring management performance
5. Schedule E - Staff Requirements: Details of required on-site staff positions and qualifications
6. Schedule F - Maintenance Schedule: Planned maintenance schedules for various building systems and facilities
7. Schedule G - Emergency Procedures: Detailed emergency response procedures and contact information
8. Schedule H - Required Reports: List and formats of required periodic reports
9. Appendix 1 - Insurance Requirements: Detailed insurance requirements and coverage limits
10. Appendix 2 - Key Personnel: Details of key management personnel and their qualifications
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