The Authorization Letter For Receiving Documents is a crucial legal instrument in Philippine business and personal transactions where direct receipt of documents by the principal is not possible or practical. This document type is governed by the Civil Code of the Philippines and must comply with local notarial laws. It is commonly used when individuals or organizations need to delegate the authority to receive important documents, such as legal notices, business contracts, government documents, or personal correspondence. The authorization letter must clearly identify both the principal and the authorized representative, specify the scope and duration of the authority granted, and include any specific limitations or conditions. Proper execution of this document typically requires notarization to ensure its validity and enforceability under Philippine law.
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1. Date and Place: The date when the authorization letter is executed and the place where it is signed
2. Principal's Information: Complete name, address, and contact details of the person giving the authorization
3. Authorized Person's Information: Complete name, address, and contact details of the person being authorized to receive documents
4. Purpose and Scope: Clear statement of the authorization's purpose and specific types of documents that can be received
5. Duration: The period for which the authorization is valid
6. Principal's Signature: Signature of the person giving the authorization
7. Notarization Block: Space for notary public's acknowledgment and certification
1. Special Instructions: Used when there are specific handling instructions or restrictions for certain types of documents
2. Multiple Authorized Persons: Include when designating more than one person who can receive documents, stating if they can act independently or must act jointly
3. Digital Authorization: Include when the authorization extends to receiving electronic documents or digital communications
4. Revocation Clause: Used when specifying conditions under which the authorization can be revoked or terminated
5. Witness Section: Include when additional witnesses are required for extra verification, particularly for high-value or sensitive documents
1. List of Specific Documents: Detailed list of specific documents that the authorized person is permitted to receive
2. Identification Documents: Copies of valid government IDs of both the principal and authorized person
3. Special Requirements: Any specific forms or additional requirements needed for particular document types
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