An Authorised Representative Letter is a crucial legal instrument in Philippine business and personal matters, used when an individual or organization needs to delegate authority to another party to act on their behalf. This document is particularly important in situations where the principal cannot be physically present or wishes to delegate specific responsibilities. The letter must comply with Philippine legal requirements, including proper notarization and specific content requirements under the Civil Code of the Philippines. It's commonly used for various purposes such as business transactions, government dealings, property matters, or financial operations. The document typically includes detailed identification of both parties, specific powers granted, duration of authority, and any limitations or conditions on the representative's authority. The format and content must align with Philippine legal standards to ensure enforceability and recognition by relevant authorities.
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1. Letter Header and Date: Complete contact information of the principal and date of issuance
2. Recipient Details: Name and address of the organization or authority to whom the letter is addressed (if applicable)
3. Subject Line: Clear indication that this is an Authorization Letter
4. Representative Identification: Full legal name and identification details of the authorized representative
5. Scope of Authority: Clear and specific description of the powers being granted to the representative
6. Duration of Authority: Specific timeframe for which the authorization is valid
7. Principal's Declaration: Statement of the principal's intent to grant authority and accept responsibility for the representative's actions within the scope
8. Execution Block: Signature block for principal with notarization section
1. Revocation Clause: Include when there's a need to specify conditions under which the authority can be revoked
2. Substitute Authorization: Include when the representative needs the power to delegate authority to others
3. Specific Transaction Details: Include when the authorization is for specific transactions or activities that need detailed description
4. Corporate Authorization: Include when the principal is a corporation, requiring details of the corporate approval of the authorization
5. Limitations of Authority: Include when specific restrictions or limitations need to be placed on the representative's authority
1. Copy of Principal's ID: Certified copy of the principal's government-issued identification
2. Copy of Representative's ID: Certified copy of the authorized representative's government-issued identification
3. Corporate Secretary's Certificate: If principal is a corporation, certificate confirming the authority to grant the authorization
4. List of Specific Powers: Detailed enumeration of specific powers granted, if too extensive for main letter
5. Special Requirements: Any additional documents required by specific agencies or for specific transactions
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