Travel Risk Assessment for New Zealand

Travel Risk Assessment Template for New Zealand

A comprehensive document prepared under New Zealand law that evaluates and addresses potential risks associated with business travel. It combines requirements from the Health and Safety at Work Act 2015 and other relevant New Zealand legislation to create a structured assessment of travel-related hazards, their potential impacts, and appropriate mitigation strategies. The document includes detailed analysis of health, safety, and security risks, along with specific control measures and emergency response procedures tailored to the particular travel circumstances and destination(s).

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What is a Travel Risk Assessment?

The Travel Risk Assessment is a crucial document required under New Zealand's workplace health and safety regulations, particularly the Health and Safety at Work Act 2015. It is designed to be used whenever an organization plans to send employees on business travel, whether domestic or international. The assessment helps organizations fulfill their duty of care obligations by systematically identifying potential risks, evaluating their likelihood and impact, and establishing appropriate control measures. This document becomes particularly important in situations involving travel to remote locations, high-risk areas, or when special activities or equipment are involved. The assessment should be regularly reviewed and updated to reflect changing circumstances and emerging risks.

What sections should be included in a Travel Risk Assessment?

1. 1. Introduction: Overview of the purpose and scope of the travel risk assessment

2. 2. Risk Assessment Methodology: Explanation of the risk assessment approach, scoring system, and evaluation criteria

3. 3. Travel Details: Specific information about the planned travel including dates, locations, activities, and personnel involved

4. 4. Risk Identification: Comprehensive list of potential risks categorized by type (health, security, transportation, etc.)

5. 5. Risk Analysis: Detailed analysis of identified risks including likelihood and potential impact

6. 6. Control Measures: Existing and proposed measures to mitigate identified risks

7. 7. Emergency Response Procedures: Protocols for responding to various emergency scenarios during travel

8. 8. Communication Plan: Details of communication protocols, emergency contacts, and reporting procedures

9. 9. Monitoring and Review: Process for ongoing monitoring of risks and updating the assessment as needed

What sections are optional to include in a Travel Risk Assessment?

1. International Travel Considerations: Additional risk factors and requirements specific to international travel, including visa requirements, vaccination needs, and cultural considerations

2. High-Risk Destination Assessment: Detailed analysis required when traveling to locations with elevated security, health, or environmental risks

3. Special Equipment Requirements: Assessment of specialized equipment needs and associated risks for technical or scientific travel

4. Group Travel Coordination: Additional considerations and procedures when multiple personnel are traveling together

5. Remote Location Protocols: Specific procedures and considerations for travel to remote or isolated locations

What schedules should be included in a Travel Risk Assessment?

1. Schedule 1: Risk Assessment Matrix: Detailed risk scoring matrix and evaluation criteria

2. Schedule 2: Pre-Travel Checklist: Comprehensive checklist of preparations and requirements before travel

3. Schedule 3: Emergency Contact Directory: List of all relevant emergency contacts, including local authorities and support services

4. Schedule 4: Insurance Coverage Details: Summary of applicable insurance policies and coverage

5. Appendix A: Country-Specific Risk Information: Detailed information about risks specific to destination countries

6. Appendix B: Medical and Security Service Providers: List of approved medical facilities and security services in destination areas

7. Appendix C: Incident Report Templates: Standardized forms for reporting various types of incidents during travel

8. Appendix D: Travel Security Guidelines: General security guidelines and best practices for travelers

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

New Zealand

Publisher

Genie AI

Cost

Free to use
Relevant legal definitions
Relevant Industries

Professional Services

Manufacturing

Mining and Resources

Education

Research and Development

Construction

Healthcare

Technology

Government

Non-Profit Organizations

Media and Entertainment

Engineering

Financial Services

Consulting

Energy

Relevant Teams

Risk Management

Health and Safety

Human Resources

Operations

Security

Compliance

Travel Management

Global Mobility

Executive Administration

Field Operations

Project Management

Relevant Roles

Risk Manager

Health and Safety Officer

Travel Coordinator

Human Resources Manager

Operations Manager

Project Manager

Field Operations Supervisor

Executive Assistant

Research Scientist

Sales Manager

Business Development Manager

Compliance Officer

Security Manager

Global Mobility Manager

Chief Operating Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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