The Staff Declaration Form is a fundamental document used in New Zealand employment contexts to gather and verify critical information from employees at the commencement of or during employment. This document ensures compliance with New Zealand employment legislation while protecting both employer and employee interests. It typically includes declarations about personal information, right to work, health and safety acknowledgments, conflicts of interest, and agreement to company policies. The form should be updated periodically to reflect changes in legislation and organizational requirements, and is particularly important for risk management and maintaining accurate employee records.
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1. Personal Information: Employee's personal details including full name, date of birth, contact information, and emergency contact details
2. Employment Status Declaration: Declaration of right to work in New Zealand, visa status if applicable, and any restrictions on employment
3. Health and Safety Declaration: Acknowledgment of health and safety obligations, disclosure of any medical conditions that may affect work
4. Confidentiality Declaration: Commitment to maintain confidentiality of company information and intellectual property
5. Code of Conduct Acknowledgment: Confirmation of reading and agreeing to comply with company policies and code of conduct
6. Conflicts of Interest: Declaration of any existing or potential conflicts of interest
7. Declaration of Truth: Statement confirming all information provided is true and correct
8. Privacy Statement: Acknowledgment of how personal information will be collected, used, and stored
9. Signature Block: Space for employee signature, date, and witness details if required
1. Criminal Record Declaration: Used when position requires disclosure of criminal history, subject to Clean Slate legislation
2. Professional Qualifications: Required for roles where specific qualifications or certifications are essential
3. Vehicle Use Declaration: Needed when employee will be operating company vehicles
4. Remote Work Declaration: Used for employees who will be working remotely, confirming suitable work environment
5. Financial Interests: Required for senior positions or roles with financial responsibilities
6. Previous Employment: Used when needing to confirm employment history or non-compete obligations
1. Schedule 1: Position Description: Detailed description of role and responsibilities being declared against
2. Schedule 2: Company Policies List: List of all policies acknowledged in the declaration
3. Schedule 3: Health and Safety Checklist: Specific health and safety requirements for the role
4. Appendix A: Privacy Notice: Detailed information about how personal data will be handled
5. Appendix B: Required Certifications: List of required professional certifications or qualifications for the role
Relevant legal definitions
Company
Confidential Information
Conflict of Interest
Employee
Employer
Intellectual Property
Personal Information
Position
Serious Misconduct
Trade Secrets
Workplace
Company Policies
Code of Conduct
Health and Safety Requirements
Immediate Family Member
Related Party
Sensitive Information
Working Hours
Reporting Manager
Prohibited Items
Company Property
Declaration Period
Material Change
Confidential Information
Conflict of Interest
Employee
Employer
Intellectual Property
Personal Information
Position
Serious Misconduct
Trade Secrets
Workplace
Company Policies
Code of Conduct
Health and Safety Requirements
Immediate Family Member
Related Party
Sensitive Information
Working Hours
Reporting Manager
Prohibited Items
Company Property
Declaration Period
Material Change
Clauses
Personal Information
Employment Status
Health and Safety
Confidentiality
Code of Conduct
Conflicts of Interest
Privacy
Information Accuracy
Policy Compliance
Data Protection
Professional Qualifications
Declaration of Truth
Criminal Record
Intellectual Property
Company Property
Workplace Conduct
Emergency Contact
Medical Information
Previous Employment
Work Eligibility
Employment Status
Health and Safety
Confidentiality
Code of Conduct
Conflicts of Interest
Privacy
Information Accuracy
Policy Compliance
Data Protection
Professional Qualifications
Declaration of Truth
Criminal Record
Intellectual Property
Company Property
Workplace Conduct
Emergency Contact
Medical Information
Previous Employment
Work Eligibility
Relevant Industries
Healthcare
Education
Financial Services
Technology
Manufacturing
Retail
Professional Services
Public Sector
Construction
Hospitality
Transportation
Non-Profit
Mining and Resources
Agriculture
Media and Entertainment
Relevant Teams
Human Resources
Finance
Operations
Information Technology
Sales
Marketing
Legal
Research and Development
Customer Support
Administration
Production
Quality Assurance
Health and Safety
Facilities Management
Executive Leadership
Relevant Roles
Chief Executive Officer
Department Manager
Human Resources Manager
Financial Controller
Project Manager
Software Developer
Administrative Assistant
Sales Representative
Operations Manager
Customer Service Representative
Research Scientist
Marketing Coordinator
Legal Counsel
Technical Support Specialist
Production Supervisor
Healthcare Worker
Teacher
Account Manager
Security Officer
Maintenance Technician
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