The Client Declaration Form is a critical document used in New Zealand business operations to establish formal records of client statements, consents, and acknowledgments. It is particularly important in regulated industries where businesses must maintain comprehensive client records and demonstrate compliance with various legislative requirements. The form typically includes personal information collection, privacy statements, specific declarations relevant to the service being provided, and formal acknowledgments. It serves multiple purposes: ensuring compliance with New Zealand regulations, creating clear records of client statements, and protecting both the business and client interests. The document is designed to be adaptable across different sectors while maintaining core elements required by New Zealand law.
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1. Client Information: Basic personal/business information including full legal name, contact details, and address
2. Privacy Statement: Statement explaining how the client's information will be collected, used, stored and shared in accordance with the Privacy Act 2020
3. Declaration Statements: Series of specific statements that the client is declaring to be true
4. Acknowledgments: Client's acknowledgment of understanding their obligations and the consequences of making false declarations
5. Execution Block: Signature section including date, name, and capacity of signatory
1. Tax Residency Declaration: Required when the form is used for financial services or tax-related purposes, including declarations about tax residency status
2. Source of Funds/Wealth: Required for AML/CFT compliance when the form is used for financial services
3. Professional Advisor Details: Required when the client is being assisted by a professional advisor or representative
4. Politically Exposed Person Declaration: Required for AML/CFT compliance in financial services contexts
5. Electronic Communication Consent: Optional section for clients to consent to receiving communications electronically
1. Appendix A - Supporting Documentation Checklist: List of required supporting documents that must accompany the declaration form
2. Appendix B - Terms and Definitions: Definitions of key terms used in the declaration form
3. Appendix C - Privacy Policy: Detailed privacy policy referenced in the main privacy statement
Relevant legal definitions
Authorized Representative
Business Day
Client
Confidential Information
Declaration
Electronic Communication
Financial Services
Personal Information
Privacy Policy
Professional Advisor
Related Party
Relevant Documentation
Services
Service Provider
Signing Date
Supporting Documents
Terms and Conditions
Working Hours
You/Your
We/Us/Our
Politically Exposed Person
Source of Funds
Source of Wealth
Tax Residency
Ultimate Beneficial Owner
Business Day
Client
Confidential Information
Declaration
Electronic Communication
Financial Services
Personal Information
Privacy Policy
Professional Advisor
Related Party
Relevant Documentation
Services
Service Provider
Signing Date
Supporting Documents
Terms and Conditions
Working Hours
You/Your
We/Us/Our
Politically Exposed Person
Source of Funds
Source of Wealth
Tax Residency
Ultimate Beneficial Owner
Clauses
Personal Information
Privacy Consent
Data Collection
Information Accuracy
Document Verification
Electronic Communications Consent
Tax Declarations
AML/CFT Declarations
Legal Capacity
Authority to Act
Information Updates
Third Party Disclosure
Acknowledgment of Terms
Declaration of Understanding
Supporting Documentation
Privacy Policy Acceptance
Consent to Verification
Record Keeping
False Declarations
Governing Law
Privacy Consent
Data Collection
Information Accuracy
Document Verification
Electronic Communications Consent
Tax Declarations
AML/CFT Declarations
Legal Capacity
Authority to Act
Information Updates
Third Party Disclosure
Acknowledgment of Terms
Declaration of Understanding
Supporting Documentation
Privacy Policy Acceptance
Consent to Verification
Record Keeping
False Declarations
Governing Law
Relevant Industries
Financial Services
Banking
Insurance
Legal Services
Accounting
Real Estate
Investment Management
Wealth Management
Professional Services
Healthcare
Education
Relevant Teams
Legal
Compliance
Risk Management
Client Services
Operations
Administration
Customer Relations
Business Development
Front Office
Back Office
Relevant Roles
Compliance Officer
Risk Manager
Legal Counsel
Client Relations Manager
Account Manager
Financial Advisor
Business Development Manager
Operations Manager
Customer Service Representative
Office Administrator
Director
Company Secretary
Relationship Manager
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