The Job Declaration Letter is a fundamental employment document used in Nigerian business practice to formalize employment relationships. It serves as an official declaration of employment terms while maintaining compliance with the Nigerian Labour Act and related employment legislation. This document is typically used when a full employment contract may be unnecessarily complex, such as for standard positions or short-term engagements, while still ensuring all legally required employment terms are properly documented. The letter includes crucial information such as job title, compensation, working hours, and basic terms of employment, providing both parties with clear documentation of the employment relationship. It's particularly valuable for organizations seeking to maintain clear employment records while minimizing administrative complexity.

1. Letterhead and Date: Company letterhead, official date of declaration

2. Employee Information: Full name, address, and identification details of the employee

3. Position Details: Job title, department, and reporting relationships

4. Employment Status: Confirmation of employment type (permanent, temporary, contract) and start date

5. Compensation Details: Basic salary, allowances, and payment frequency

6. Working Hours: Standard working hours, days, and location

7. Declaration Statement: Formal statement declaring the employment relationship and terms

8. Signature Block: Space for authorized signatory, employee acknowledgment, and company stamp