The Job Declaration Letter is a crucial document in Hong Kong's employment landscape, typically used when employees need to formally declare specific aspects of their employment or professional circumstances. This document becomes necessary in various situations, such as when employees take on additional roles, have external business interests, or need to disclose potential conflicts of interest. The letter serves as a protective measure for both employers and employees, ensuring transparency and compliance with Hong Kong employment laws, particularly the Employment Ordinance (Cap. 57) and related regulations. It's especially relevant in regulated industries where clear documentation of employment circumstances is required for compliance purposes.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Letter Header: Company letterhead, date, and recipient's details
2. Opening Statement: Purpose of the letter and reference to employment relationship
3. Employee Information: Full name, position, and employee identification details
4. Employment Status Declaration: Clear statement of employment status, position, and department
5. Key Terms Reference: Reference to main employment contract or terms if applicable
6. Declaration Statements: Specific declarations being made regarding the employment
7. Acknowledgment: Statement confirming the truth and accuracy of the declarations
8. Signature Block: Space for employee signature, date, and witness if required
1. Secondary Employment Declaration: Used when declaring any additional employment or business interests
2. Confidentiality Statement: Added when the declaration includes sensitive information or reminds of confidentiality obligations
3. Conflict of Interest Declaration: Included when addressing potential conflicts of interest
4. Change in Circumstances: Used when declaring changes to previously stated employment conditions
5. Regulatory Compliance: Added when specific regulatory requirements need to be addressed
6. Benefits Declaration: Used when declaring eligibility or changes to employment benefits
1. Schedule A - Position Details: Detailed description of role, responsibilities, and reporting structure
2. Schedule B - Declaration Checklist: Itemized list of specific declarations being made
3. Schedule C - Supporting Documents: List of attached documents supporting the declarations
4. Appendix 1 - Company Policies Reference: Reference to relevant company policies affected by the declarations
5. Appendix 2 - Regulatory Requirements: Relevant regulatory requirements or compliance standards referenced in the declaration
Relevant legal definitions
Company
Employee
Position
Duties
Declaration Period
Effective Date
External Employment
Business Interests
Conflict of Interest
Confidential Information
Related Parties
Group Companies
Reporting Officer
Employment Contract
Company Policies
Working Hours
Declaration
Material Change
Professional Capacity
Regulatory Requirements
Employee
Position
Duties
Declaration Period
Effective Date
External Employment
Business Interests
Conflict of Interest
Confidential Information
Related Parties
Group Companies
Reporting Officer
Employment Contract
Company Policies
Working Hours
Declaration
Material Change
Professional Capacity
Regulatory Requirements
Clauses
Employment Status
Position Declaration
Reporting Structure
External Commitments
Conflict of Interest
Confidentiality
Working Hours
Compensation Acknowledgment
Regulatory Compliance
Declaration of Truth
Change Notification
Company Property
Data Privacy
Professional Conduct
Documentation Requirements
Verification Rights
Amendment Process
Acknowledgment
Position Declaration
Reporting Structure
External Commitments
Conflict of Interest
Confidentiality
Working Hours
Compensation Acknowledgment
Regulatory Compliance
Declaration of Truth
Change Notification
Company Property
Data Privacy
Professional Conduct
Documentation Requirements
Verification Rights
Amendment Process
Acknowledgment
Relevant Industries
Financial Services
Banking
Insurance
Professional Services
Technology
Healthcare
Education
Retail
Manufacturing
Construction
Real Estate
Telecommunications
Transportation
Hospitality
Public Sector
Relevant Teams
Human Resources
Legal
Compliance
Risk Management
Operations
Finance
Executive Office
Administration
Corporate Governance
Internal Audit
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
Senior Executive
Professional Consultant
Financial Advisor
Legal Counsel
Project Manager
Research Analyst
Sales Representative
Technical Specialist
Human Resources Manager
Compliance Officer
Risk Manager
Operations Director
Board Member
Academic Staff
Medical Professional
Software Engineer
Account Manager
Find the exact document you need
Retail Invoice
A Hong Kong-compliant retail invoice documenting the sale of goods or services between a business and consumer, including transaction details and payment terms.
find out more
Pre Employment Declaration
A Hong Kong-compliant declaration document where job candidates certify their employment eligibility and background information.
find out more
Job Risk Assessment
A structured workplace safety assessment document compliant with Hong Kong's Occupational Safety and Health Ordinance that identifies and controls job-specific risks.
find out more
General Invoice Form
A Hong Kong-compliant invoice template for recording commercial transactions and facilitating payment collection.
find out more
Employment Declaration
A Hong Kong law-governed declaration document establishing and confirming key employment terms and conditions between employer and employee.
find out more
Employee Request Letter For Transfer To Another Branch
A Hong Kong-compliant employee transfer request letter template for formally requesting internal branch transfers within an organization.
find out more
Declaration For Dissertation
A Hong Kong-governed legal declaration confirming the originality and compliance of an academic dissertation, establishing rights and responsibilities between the student and institution.
find out more
Basic Indemnity Form
A Hong Kong law-governed document establishing indemnification obligations between parties, defining terms for protection against specified losses or liabilities.
find out more
Employment Agreement Form
Hong Kong-compliant employment agreement template establishing key terms and conditions between employer and employee.
find out more
Evaluation Form
A Hong Kong-compliant evaluation form template for structured performance assessment and documentation.
find out more
Employment Denial Letter
A formal letter compliant with Hong Kong employment law used to communicate the rejection of a job application to a candidate.
find out more
Simple Retainer Agreement Consulting Services
A Hong Kong-governed agreement establishing terms for ongoing consulting services on a retainer basis between consultant and client.
find out more
Abandonment Of Employment Letter
A formal letter under Hong Kong law documenting an employee's unauthorized absence and declaring employment abandonment.
find out more
Asset Form For Employee
A Hong Kong law-governed form documenting the assignment and terms of use for company assets provided to employees.
find out more
New Employee Contract
A Hong Kong law-governed employment contract establishing terms and conditions for new employees, compliant with local employment legislation.
find out more
Self Employed Agreement Contract
A Hong Kong law-governed agreement establishing the terms and conditions between a company and an independent contractor, defining service scope and maintaining contractor independence.
find out more
Job Endorsement Letter
A Hong Kong-compliant formal document that records and implements changes to existing employment arrangements, serving as an addendum to the original employment contract.
find out more
Pre Employment Background Check Authorization Form
A Hong Kong-compliant authorization form for conducting pre-employment background checks while ensuring data privacy protection.
find out more
Job Experience Letter
A formal document issued under Hong Kong law confirming an individual's employment history, positions held, and responsibilities with an organization.
find out more
New Hire Feedback Form
A Hong Kong-compliant feedback form for gathering structured input from new employees about their initial employment experience and onboarding process.
find out more
Employee Information Form
A Hong Kong-compliant form for collecting essential employee information, including personal details and employment data, in accordance with local employment and privacy laws.
find out more
Employee Exit Clearance Form
A Hong Kong-compliant form documenting employee exit procedures, including clearances, handovers, and final settlements.
find out more
Employee Clearance Letter
A Hong Kong-compliant document confirming an employee's completion of all exit procedures and obligations upon leaving the organization.
find out more
Employment Verification Form
A Hong Kong-compliant form that officially verifies an individual's employment status, position, and related details with their current or former employer.
find out more
New Hire Form
Hong Kong-compliant new hire documentation package including essential employment forms, declarations, and regulatory compliance documents.
find out more
Vulnerable Person Risk Assessment
A Hong Kong-compliant risk assessment framework for evaluating and protecting vulnerable persons, including comprehensive risk evaluation and protective measure recommendations.
find out more
Work Experience Confirmation Letter
A formal document under Hong Kong law that confirms an individual's employment history, positions held, and duration with an organization.
find out more
Self Employed Consultant Invoice
A Hong Kong-compliant invoice template for self-employed consultants to bill clients for professional services rendered.
find out more
Recommendation Letter For Immigration
A formal letter of support for immigration applications in Hong Kong, providing professional endorsement of an applicant's character and qualifications under Hong Kong immigration laws.
find out more
Temporary Employment Agreement
A Hong Kong law-governed agreement establishing temporary employment terms between an employer and employee for a fixed duration.
find out more
Recruitment Agency Agreement With Client
A Hong Kong law-governed agreement establishing terms for recruitment agency services, including placement terms, fees, and compliance requirements.
find out more
Pay Back Contract
A Hong Kong law-governed agreement documenting terms for repayment of money between parties, including loan amount, interest, and repayment schedule.
find out more
No Loan Agreement
A Hong Kong law-governed agreement that formally documents and confirms a financial arrangement is not a loan transaction.
find out more
Leave Of Absence Letter From Employer To Employee
A formal employer-issued letter under Hong Kong law documenting approved extended leave from work, including terms and conditions of the absence.
find out more
Job Recommendation Letter From Employer
A formal employment reference document compliant with Hong Kong employment laws, providing professional assessment of an employee's capabilities and performance.
find out more
Employment Verification Letter For Terminated Employee
A Hong Kong-compliant formal letter confirming previous employment details and termination status for a former employee.
find out more
Online Employee Evaluation Form
Hong Kong-compliant digital employee evaluation form with integrated performance metrics and data protection measures.
find out more
Medical Declaration Form
A Hong Kong-compliant Medical Declaration Form for collecting and verifying patient medical information while ensuring data privacy and healthcare regulatory compliance.
find out more
Letter Of Intent To Continue Studies
A formal declaration under Hong Kong law where a student commits to continuing their studies at an educational institution.
find out more
Company Employment Certificate
A formal employment verification document issued under Hong Kong law, confirming an individual's employment status and details with a company.
find out more
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)