The Pre-Employment Declaration is a crucial document in Hong Kong's hiring process, typically issued after a conditional job offer but before employment commences. It requires prospective employees to make formal declarations about their personal background, employment eligibility, and qualifications, while ensuring compliance with Hong Kong's employment laws, including the Employment Ordinance and Personal Data (Privacy) Ordinance. The document serves multiple purposes: it verifies candidates' credentials, establishes legal compliance, particularly regarding work authorization and personal data protection, and provides employers with recourse in cases of false declarations. This document is especially important in Hong Kong's business environment, where regulatory compliance and proper documentation are paramount.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Personal Information: Employee's full name, HKID/passport number, contact details, and current address
2. Immigration Status: Declaration of right to work in Hong Kong and current visa status if applicable
3. Previous Employment: Declaration regarding any existing employment contracts or non-compete obligations
4. Application Accuracy: Declaration that all information provided during the application process is true and complete
5. Criminal Record: Declaration of any unspent criminal convictions relevant to the role
6. Health Status: Declaration of any medical conditions that might affect job performance (must comply with Disability Discrimination Ordinance)
7. Data Privacy Consent: Consent for collection, processing, and sharing of personal data in accordance with PDPO
8. Acknowledgment: Acknowledgment that false declarations may result in termination or withdrawal of job offer
9. Signature Block: Space for declarant's signature, date, and witness details if required
1. Professional Qualifications: Declaration of professional qualifications and licenses when required for regulated professions
2. Bankruptcy Status: Declaration of bankruptcy status, typically required for financial sector positions
3. Conflicts of Interest: Declaration of any business interests or relationships that might conflict with the role
4. Medical Examination Consent: Consent to undergo medical examination if required for the role
5. Security Clearance: Declaration related to security clearance requirements for sensitive positions
6. Intellectual Property: Declarations regarding previous IP obligations that might affect new employment
1. Schedule 1 - Prohibited Occupations: List of positions or industries where the candidate has agreed not to work due to previous employment restrictions
2. Schedule 2 - Required Documentation: Checklist of documents that must be provided to support the declarations made
3. Schedule 3 - Data Privacy Policy: Detailed privacy policy explaining how personal data will be collected, used, and stored
4. Appendix A - Professional Credentials: List of required professional qualifications and certifications for the role
Relevant legal definitions
Company
Declarant
Personal Data
Confidential Information
Employment Application
Job Offer
Material Information
Professional Qualifications
Prohibited Occupations
Related Companies
Restricted Information
Sensitive Personal Data
Spent Conviction
Unspent Conviction
Working Rights
Immigration Status
Conflict of Interest
Group Companies
Intellectual Property Rights
Non-Compete Obligations
Previous Employer
Professional Bodies
Regulatory Requirements
Required Documentation
Data Protection Laws
Employment Ordinance
False Declaration
Declarant
Personal Data
Confidential Information
Employment Application
Job Offer
Material Information
Professional Qualifications
Prohibited Occupations
Related Companies
Restricted Information
Sensitive Personal Data
Spent Conviction
Unspent Conviction
Working Rights
Immigration Status
Conflict of Interest
Group Companies
Intellectual Property Rights
Non-Compete Obligations
Previous Employer
Professional Bodies
Regulatory Requirements
Required Documentation
Data Protection Laws
Employment Ordinance
False Declaration
Clauses
Personal Information Verification
Immigration Status
Right to Work
Previous Employment
Non-Compete Obligations
Criminal Record
Bankruptcy Status
Professional Qualifications
Data Privacy Consent
Medical Declaration
Conflict of Interest
Document Authenticity
False Declaration Consequences
Information Accuracy
Intellectual Property
Confidentiality
Professional Licenses
Regulatory Compliance
Security Clearance
References Authorization
Background Check Consent
Declaration Acknowledgment
Immigration Status
Right to Work
Previous Employment
Non-Compete Obligations
Criminal Record
Bankruptcy Status
Professional Qualifications
Data Privacy Consent
Medical Declaration
Conflict of Interest
Document Authenticity
False Declaration Consequences
Information Accuracy
Intellectual Property
Confidentiality
Professional Licenses
Regulatory Compliance
Security Clearance
References Authorization
Background Check Consent
Declaration Acknowledgment
Relevant Industries
Financial Services
Banking
Insurance
Legal Services
Healthcare
Education
Technology
Manufacturing
Retail
Professional Services
Transportation
Hospitality
Construction
Real Estate
Telecommunications
Relevant Teams
Human Resources
Legal
Compliance
Risk Management
Talent Acquisition
Employee Relations
Operations
Administration
Corporate Governance
Relevant Roles
Human Resources Director
HR Manager
Recruitment Manager
Compliance Officer
Legal Counsel
HR Business Partner
Talent Acquisition Specialist
Employee Relations Manager
HR Administrator
Hiring Manager
Department Head
Risk Manager
Operations Manager
Company Secretary
Chief Human Resources Officer
Find the exact document you need
Retail Invoice
A Hong Kong-compliant retail invoice documenting the sale of goods or services between a business and consumer, including transaction details and payment terms.
find out more
Pre Employment Declaration
A Hong Kong-compliant declaration document where job candidates certify their employment eligibility and background information.
find out more
Job Risk Assessment
A structured workplace safety assessment document compliant with Hong Kong's Occupational Safety and Health Ordinance that identifies and controls job-specific risks.
find out more
General Invoice Form
A Hong Kong-compliant invoice template for recording commercial transactions and facilitating payment collection.
find out more
Employment Declaration
A Hong Kong law-governed declaration document establishing and confirming key employment terms and conditions between employer and employee.
find out more
Employee Request Letter For Transfer To Another Branch
A Hong Kong-compliant employee transfer request letter template for formally requesting internal branch transfers within an organization.
find out more
Declaration For Dissertation
A Hong Kong-governed legal declaration confirming the originality and compliance of an academic dissertation, establishing rights and responsibilities between the student and institution.
find out more
Basic Indemnity Form
A Hong Kong law-governed document establishing indemnification obligations between parties, defining terms for protection against specified losses or liabilities.
find out more
Employment Agreement Form
Hong Kong-compliant employment agreement template establishing key terms and conditions between employer and employee.
find out more
Evaluation Form
A Hong Kong-compliant evaluation form template for structured performance assessment and documentation.
find out more
Employment Denial Letter
A formal letter compliant with Hong Kong employment law used to communicate the rejection of a job application to a candidate.
find out more
Simple Retainer Agreement Consulting Services
A Hong Kong-governed agreement establishing terms for ongoing consulting services on a retainer basis between consultant and client.
find out more
Abandonment Of Employment Letter
A formal letter under Hong Kong law documenting an employee's unauthorized absence and declaring employment abandonment.
find out more
Asset Form For Employee
A Hong Kong law-governed form documenting the assignment and terms of use for company assets provided to employees.
find out more
New Employee Contract
A Hong Kong law-governed employment contract establishing terms and conditions for new employees, compliant with local employment legislation.
find out more
Self Employed Agreement Contract
A Hong Kong law-governed agreement establishing the terms and conditions between a company and an independent contractor, defining service scope and maintaining contractor independence.
find out more
Job Endorsement Letter
A Hong Kong-compliant formal document that records and implements changes to existing employment arrangements, serving as an addendum to the original employment contract.
find out more
Pre Employment Background Check Authorization Form
A Hong Kong-compliant authorization form for conducting pre-employment background checks while ensuring data privacy protection.
find out more
Job Experience Letter
A formal document issued under Hong Kong law confirming an individual's employment history, positions held, and responsibilities with an organization.
find out more
New Hire Feedback Form
A Hong Kong-compliant feedback form for gathering structured input from new employees about their initial employment experience and onboarding process.
find out more
Employee Information Form
A Hong Kong-compliant form for collecting essential employee information, including personal details and employment data, in accordance with local employment and privacy laws.
find out more
Employee Exit Clearance Form
A Hong Kong-compliant form documenting employee exit procedures, including clearances, handovers, and final settlements.
find out more
Employee Clearance Letter
A Hong Kong-compliant document confirming an employee's completion of all exit procedures and obligations upon leaving the organization.
find out more
Employment Verification Form
A Hong Kong-compliant form that officially verifies an individual's employment status, position, and related details with their current or former employer.
find out more
New Hire Form
Hong Kong-compliant new hire documentation package including essential employment forms, declarations, and regulatory compliance documents.
find out more
Vulnerable Person Risk Assessment
A Hong Kong-compliant risk assessment framework for evaluating and protecting vulnerable persons, including comprehensive risk evaluation and protective measure recommendations.
find out more
Work Experience Confirmation Letter
A formal document under Hong Kong law that confirms an individual's employment history, positions held, and duration with an organization.
find out more
Self Employed Consultant Invoice
A Hong Kong-compliant invoice template for self-employed consultants to bill clients for professional services rendered.
find out more
Recommendation Letter For Immigration
A formal letter of support for immigration applications in Hong Kong, providing professional endorsement of an applicant's character and qualifications under Hong Kong immigration laws.
find out more
Temporary Employment Agreement
A Hong Kong law-governed agreement establishing temporary employment terms between an employer and employee for a fixed duration.
find out more
Recruitment Agency Agreement With Client
A Hong Kong law-governed agreement establishing terms for recruitment agency services, including placement terms, fees, and compliance requirements.
find out more
Pay Back Contract
A Hong Kong law-governed agreement documenting terms for repayment of money between parties, including loan amount, interest, and repayment schedule.
find out more
No Loan Agreement
A Hong Kong law-governed agreement that formally documents and confirms a financial arrangement is not a loan transaction.
find out more
Leave Of Absence Letter From Employer To Employee
A formal employer-issued letter under Hong Kong law documenting approved extended leave from work, including terms and conditions of the absence.
find out more
Job Recommendation Letter From Employer
A formal employment reference document compliant with Hong Kong employment laws, providing professional assessment of an employee's capabilities and performance.
find out more
Employment Verification Letter For Terminated Employee
A Hong Kong-compliant formal letter confirming previous employment details and termination status for a former employee.
find out more
Online Employee Evaluation Form
Hong Kong-compliant digital employee evaluation form with integrated performance metrics and data protection measures.
find out more
Medical Declaration Form
A Hong Kong-compliant Medical Declaration Form for collecting and verifying patient medical information while ensuring data privacy and healthcare regulatory compliance.
find out more
Letter Of Intent To Continue Studies
A formal declaration under Hong Kong law where a student commits to continuing their studies at an educational institution.
find out more
Company Employment Certificate
A formal employment verification document issued under Hong Kong law, confirming an individual's employment status and details with a company.
find out more
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)