The Employment Declaration Form is a crucial document in Hong Kong's employment documentation framework, designed to protect both employer and employee interests while ensuring regulatory compliance. This form is typically used during the pre-employment stage to gather essential information and declarations from prospective employees. It addresses key areas required by Hong Kong employment law, including personal information, work eligibility, conflict declarations, and data privacy consents. The document helps organizations manage hiring risks, verify candidate information, and maintain proper employment records as required by Hong Kong regulations. It serves as a foundation for the employment relationship and can be referenced throughout the employment period for compliance and verification purposes.
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1. Personal Information: Basic details including full name (English and Chinese if applicable), HKID/passport number, date of birth, and contact information
2. Employment Status Declaration: Declaration of current employment status, notice periods with existing employers, and any post-termination restrictions
3. Right to Work Declaration: Confirmation of legal right to work in Hong Kong, visa status if applicable
4. Conflict of Interest Declaration: Declaration of any existing business interests or potential conflicts
5. Health Declaration: Basic health status declaration relevant to job performance (compliant with discrimination ordinances)
6. Criminal Record Declaration: Declaration of any criminal convictions that may be relevant to the role
7. Data Privacy Consent: Consent for collection and processing of personal data under PDPO
8. Declaration of Truth: Formal declaration that all information provided is true and accurate
1. Professional Qualifications: Section for declaring professional certifications and qualifications, used when relevant to the role
2. Medical History: Detailed health information section, only used for roles with specific health requirements
3. Previous Employment Verification: Additional section for senior roles requiring detailed employment history verification
4. Financial Interest Declaration: Used for senior management positions or roles in financial institutions
5. Academic Qualifications: Detailed education history section, used for graduate positions or roles requiring specific educational backgrounds
1. Schedule 1 - Required Documents Checklist: List of supporting documents to be submitted with the declaration form
2. Schedule 2 - Privacy Policy: Detailed privacy policy and data handling procedures
3. Schedule 3 - Position-Specific Declarations: Additional declarations specific to certain job positions or departments
4. Appendix A - Guidelines for Completion: Instructions and guidance notes for completing the declaration form
5. Appendix B - Reference Check Authorization: Authorization form for conducting reference checks with previous employers
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