The Pre-Employment Form is a fundamental document used in Hong Kong's recruitment process, designed to gather comprehensive information from potential employees before formal employment begins. It serves as a crucial tool for employers to collect and verify candidate information while ensuring compliance with Hong Kong's employment legislation, including the Employment Ordinance and Personal Data (Privacy) Ordinance. The form is typically administered after initial selection but before the formal employment contract, gathering essential information about the candidate's personal details, work history, qualifications, and various declarations required under Hong Kong law. This document helps organizations maintain consistent hiring practices while protecting both employer and prospective employee interests through proper documentation and compliance with local regulations.
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1. Personal Information: Basic details including full name, HKID/passport number, date of birth, contact information, and residential address
2. Emergency Contact Details: Contact information for next of kin or emergency contacts
3. Education and Qualifications: Academic qualifications, professional certifications, and relevant training
4. Employment History: Previous employment details including company names, positions, dates, and reasons for leaving
5. Position Details: Information about the role being applied for, including department, reporting line, and expected start date
6. Health Declaration: Basic health information relevant to the position, in compliance with the Disability Discrimination Ordinance
7. Personal Data Collection Statement: Statement explaining how personal data will be used, stored, and protected as per the Personal Data (Privacy) Ordinance
8. Declaration and Consent: Candidate's declaration of information accuracy and consent for reference checks and data processing
1. Language Proficiency: Details of language abilities when relevant for the position
2. Professional Memberships: Information about professional body memberships when relevant for specialized roles
3. Visa Status: Section for non-Hong Kong residents to provide details about their right to work
4. Criminal Record Declaration: Declaration of any criminal convictions where relevant to the position
5. Driving License Details: Information about driving qualifications when required for the role
6. Disability Accommodation: Optional section for candidates to request reasonable accommodations
7. References: Contact details for professional references when required by the employer
1. Schedule 1 - Job Description: Detailed description of the role, responsibilities, and requirements
2. Schedule 2 - Personal Data Collection Policy: Detailed policy regarding the collection, use, and storage of personal data
3. Schedule 3 - Medical Examination Form: Additional health assessment form when required for specific positions
4. Appendix A - Required Documents Checklist: List of documents to be submitted with the completed form
5. Appendix B - Background Check Authorization: Separate authorization form for background screening if required
6. Appendix C - Professional Qualification Verification: Form for verification of professional qualifications and certifications
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