The Employee Information Form is a critical document used at the commencement of employment in Hong Kong to gather comprehensive information about new employees. It serves multiple purposes: ensuring compliance with Hong Kong's employment legislation, facilitating proper payroll administration, meeting MPF requirements, and maintaining accurate personnel records. The form must adhere to the Personal Data (Privacy) Ordinance and include appropriate data collection statements and consent mechanisms. It typically includes sections for personal identification, contact details, employment information, banking details, and may include additional sections for foreign workers requiring visa information. The document is designed to capture all necessary information while respecting privacy laws and anti-discrimination ordinances specific to Hong Kong.
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1. Personal Information: Basic identification details including full name, HKID/passport number, date of birth, and contact information
2. Contact Details: Current residential address, phone numbers, email address, and correspondence address if different
3. Employment Details: Position, department, reporting manager, start date, and employment status
4. Banking Information: Bank account details for salary payment purposes
5. MPF Information: Mandatory Provident Fund scheme details and contribution preferences
6. Tax Information: Tax identification numbers and relevant tax status information
7. Data Privacy Statement: Statement explaining how personal data will be collected, used, and stored, with consent section as required by the PDPO
8. Declaration: Employee's declaration that all information provided is true and accurate, with signature and date
1. Immigration Status: For non-Hong Kong permanent residents - visa information, right to work documentation
2. Emergency Contacts: Details of persons to contact in case of emergency
3. Qualifications: Educational background and professional qualifications if relevant to the position
4. Medical Information: Basic health information and medical conditions that may affect work, only if required for occupational health and safety
5. Benefits Selection: If company offers optional benefits packages or insurance schemes
6. Previous Employment: Work history details if required for specific positions or industries
7. Language Proficiency: Language skills assessment if relevant to the position
1. Schedule 1 - Required Documents Checklist: List of supporting documents to be submitted with the form (e.g., ID copies, certificates)
2. Schedule 2 - Personal Data Collection Statement: Detailed privacy notice as required by the Personal Data (Privacy) Ordinance
3. Schedule 3 - Company Policies Acknowledgment: List of company policies the employee needs to acknowledge
4. Appendix A - Terms of Employment Reference: Reference to main employment terms as required by the Employment Ordinance
Relevant legal definitions
Personal Data
Company
Employee
Employer
HKID
MPF
Emergency Contact
Dependant
Employment Start Date
Residential Address
Correspondence Address
Working Hours
Probation Period
Basic Salary
Bank Account Details
Immigration Status
Work Permit
Data Processing
Consent
Sensitive Personal Data
Benefits
Next of Kin
Professional Qualifications
Employment Status
Reporting Manager
Company
Employee
Employer
HKID
MPF
Emergency Contact
Dependant
Employment Start Date
Residential Address
Correspondence Address
Working Hours
Probation Period
Basic Salary
Bank Account Details
Immigration Status
Work Permit
Data Processing
Consent
Sensitive Personal Data
Benefits
Next of Kin
Professional Qualifications
Employment Status
Reporting Manager
Clauses
Personal Information Collection
Contact Details
Employment Details
Immigration Status
Financial Information
Data Privacy
Consent
Declaration of Truth
Emergency Contact
Document Requirements
MPF Arrangements
Banking Details
Professional Qualifications
Medical Information
Previous Employment
Education Background
Family Status
Language Proficiency
Acknowledgment
Certification
Contact Details
Employment Details
Immigration Status
Financial Information
Data Privacy
Consent
Declaration of Truth
Emergency Contact
Document Requirements
MPF Arrangements
Banking Details
Professional Qualifications
Medical Information
Previous Employment
Education Background
Family Status
Language Proficiency
Acknowledgment
Certification
Relevant Industries
Financial Services
Technology
Retail
Manufacturing
Healthcare
Education
Professional Services
Construction
Hospitality
Transportation
Real Estate
Media and Entertainment
Telecommunications
Public Sector
Non-Profit Organizations
Relevant Teams
Human Resources
Legal
Compliance
Finance
Payroll
Operations
Administration
Relevant Roles
HR Manager
HR Director
HR Administrator
Payroll Manager
Compliance Officer
Legal Counsel
HR Business Partner
Office Manager
Personnel Administrator
Recruitment Manager
HR Operations Manager
Employee Relations Manager
HR Coordinator
Chief Human Resources Officer
HR Information Systems Manager
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