The Job Transfer Letter is a crucial document used when an employee moves to a different position, department, or location within the same organization in Hong Kong. It serves to formally document the transfer while ensuring compliance with Hong Kong's Employment Ordinance and related employment legislation. This document should be used whenever an internal transfer occurs, whether it's a lateral move, promotion, or reorganization. The letter typically includes essential information such as the new position details, effective date, any changes in compensation or benefits, and confirmation of service continuity. It helps prevent future disputes by clearly documenting the transfer terms and conditions, while maintaining the employee's accumulated rights and benefits under Hong Kong law.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Letter Header: Company letterhead, date, and employee's current details
2. Subject Line: Clear indication that this is a transfer letter
3. Opening Paragraph: Reference to prior discussions and confirmation of the transfer decision
4. New Position Details: New job title, department, and reporting relationship
5. Transfer Date: Effective date of the transfer
6. Location: New work location or office
7. Compensation: Any changes to salary, benefits, or other compensation elements
8. Continuation of Service: Confirmation that service is continuous and existing benefits/entitlements are preserved
9. Acceptance: Space for employee acknowledgment and signature
10. Closing: Signature block for authorized company representative
1. Transition Period: Include when there needs to be a handover period or specific transition arrangements
2. Performance Goals: Include when specific objectives or KPIs need to be set for the new role
3. Training Requirements: Include when the new position requires specific training or certifications
4. Probation Period: Include if a probationary period applies to the new position
5. International Considerations: Include when transfer involves cross-border elements or visa requirements
6. Special Allowances: Include when transfer includes relocation or other special allowances
7. Working Hours: Include when transfer involves a change in working patterns or hours
1. Job Description: Detailed description of the new role's responsibilities and requirements
2. Benefits Summary: Comprehensive list of benefits and entitlements in the new position
3. Organizational Chart: Shows the new reporting structure and department organization
4. Handover Plan: Detailed timeline and responsibilities for transition period if applicable
5. Relocation Package: Details of relocation assistance if transfer involves moving to a new location
Relevant legal definitions
Current Position
New Position
Effective Date
Transfer Date
Continuous Service
Company
Current Department
New Department
Reporting Manager
Basic Salary
Benefits Package
Working Hours
Place of Work
Transition Period
Handover Period
Probationary Period
Key Performance Indicators
Existing Terms
Modified Terms
Service Period
Group Companies
Mandatory Provident Fund
Performance Bonus
Allowances
New Position
Effective Date
Transfer Date
Continuous Service
Company
Current Department
New Department
Reporting Manager
Basic Salary
Benefits Package
Working Hours
Place of Work
Transition Period
Handover Period
Probationary Period
Key Performance Indicators
Existing Terms
Modified Terms
Service Period
Group Companies
Mandatory Provident Fund
Performance Bonus
Allowances
Clauses
Position Change
Effective Date
Reporting Structure
Compensation and Benefits
Location of Work
Working Hours
Duties and Responsibilities
Continuity of Employment
Existing Terms Confirmation
Confidentiality
Data Privacy
Handover Requirements
Performance Expectations
Probationary Period
Training Requirements
Notice Period
Employee Benefits Continuation
MPF Arrangements
Leave Entitlements
Special Allowances
Acceptance and Acknowledgment
Effective Date
Reporting Structure
Compensation and Benefits
Location of Work
Working Hours
Duties and Responsibilities
Continuity of Employment
Existing Terms Confirmation
Confidentiality
Data Privacy
Handover Requirements
Performance Expectations
Probationary Period
Training Requirements
Notice Period
Employee Benefits Continuation
MPF Arrangements
Leave Entitlements
Special Allowances
Acceptance and Acknowledgment
Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Telecommunications
Construction
Hospitality
Logistics
Real Estate
Media and Entertainment
Energy
Public Sector
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Personnel Administration
Talent Management
Recruitment
HR Operations
Corporate Governance
Administrative Services
Relevant Roles
Human Resources Director
HR Manager
Legal Counsel
Compliance Officer
HR Business Partner
Employment Lawyer
HR Administrator
Personnel Manager
Chief Human Resources Officer
Employee Relations Manager
HR Operations Manager
Talent Management Director
HR Coordinator
Recruitment Manager
Department Head
Line Manager
Find the exact document you need
Retail Invoice
A Hong Kong-compliant retail invoice documenting the sale of goods or services between a business and consumer, including transaction details and payment terms.
find out more
Pre Employment Declaration
A Hong Kong-compliant declaration document where job candidates certify their employment eligibility and background information.
find out more
Job Risk Assessment
A structured workplace safety assessment document compliant with Hong Kong's Occupational Safety and Health Ordinance that identifies and controls job-specific risks.
find out more
General Invoice Form
A Hong Kong-compliant invoice template for recording commercial transactions and facilitating payment collection.
find out more
Employment Declaration
A Hong Kong law-governed declaration document establishing and confirming key employment terms and conditions between employer and employee.
find out more
Employee Request Letter For Transfer To Another Branch
A Hong Kong-compliant employee transfer request letter template for formally requesting internal branch transfers within an organization.
find out more
Declaration For Dissertation
A Hong Kong-governed legal declaration confirming the originality and compliance of an academic dissertation, establishing rights and responsibilities between the student and institution.
find out more
Basic Indemnity Form
A Hong Kong law-governed document establishing indemnification obligations between parties, defining terms for protection against specified losses or liabilities.
find out more
Employment Agreement Form
Hong Kong-compliant employment agreement template establishing key terms and conditions between employer and employee.
find out more
Evaluation Form
A Hong Kong-compliant evaluation form template for structured performance assessment and documentation.
find out more
Employment Denial Letter
A formal letter compliant with Hong Kong employment law used to communicate the rejection of a job application to a candidate.
find out more
Simple Retainer Agreement Consulting Services
A Hong Kong-governed agreement establishing terms for ongoing consulting services on a retainer basis between consultant and client.
find out more
Abandonment Of Employment Letter
A formal letter under Hong Kong law documenting an employee's unauthorized absence and declaring employment abandonment.
find out more
Asset Form For Employee
A Hong Kong law-governed form documenting the assignment and terms of use for company assets provided to employees.
find out more
New Employee Contract
A Hong Kong law-governed employment contract establishing terms and conditions for new employees, compliant with local employment legislation.
find out more
Self Employed Agreement Contract
A Hong Kong law-governed agreement establishing the terms and conditions between a company and an independent contractor, defining service scope and maintaining contractor independence.
find out more
Job Endorsement Letter
A Hong Kong-compliant formal document that records and implements changes to existing employment arrangements, serving as an addendum to the original employment contract.
find out more
Pre Employment Background Check Authorization Form
A Hong Kong-compliant authorization form for conducting pre-employment background checks while ensuring data privacy protection.
find out more
Job Experience Letter
A formal document issued under Hong Kong law confirming an individual's employment history, positions held, and responsibilities with an organization.
find out more
New Hire Feedback Form
A Hong Kong-compliant feedback form for gathering structured input from new employees about their initial employment experience and onboarding process.
find out more
Employee Information Form
A Hong Kong-compliant form for collecting essential employee information, including personal details and employment data, in accordance with local employment and privacy laws.
find out more
Employee Exit Clearance Form
A Hong Kong-compliant form documenting employee exit procedures, including clearances, handovers, and final settlements.
find out more
Employee Clearance Letter
A Hong Kong-compliant document confirming an employee's completion of all exit procedures and obligations upon leaving the organization.
find out more
Employment Verification Form
A Hong Kong-compliant form that officially verifies an individual's employment status, position, and related details with their current or former employer.
find out more
New Hire Form
Hong Kong-compliant new hire documentation package including essential employment forms, declarations, and regulatory compliance documents.
find out more
Vulnerable Person Risk Assessment
A Hong Kong-compliant risk assessment framework for evaluating and protecting vulnerable persons, including comprehensive risk evaluation and protective measure recommendations.
find out more
Work Experience Confirmation Letter
A formal document under Hong Kong law that confirms an individual's employment history, positions held, and duration with an organization.
find out more
Self Employed Consultant Invoice
A Hong Kong-compliant invoice template for self-employed consultants to bill clients for professional services rendered.
find out more
Recommendation Letter For Immigration
A formal letter of support for immigration applications in Hong Kong, providing professional endorsement of an applicant's character and qualifications under Hong Kong immigration laws.
find out more
Temporary Employment Agreement
A Hong Kong law-governed agreement establishing temporary employment terms between an employer and employee for a fixed duration.
find out more
Recruitment Agency Agreement With Client
A Hong Kong law-governed agreement establishing terms for recruitment agency services, including placement terms, fees, and compliance requirements.
find out more
Pay Back Contract
A Hong Kong law-governed agreement documenting terms for repayment of money between parties, including loan amount, interest, and repayment schedule.
find out more
No Loan Agreement
A Hong Kong law-governed agreement that formally documents and confirms a financial arrangement is not a loan transaction.
find out more
Leave Of Absence Letter From Employer To Employee
A formal employer-issued letter under Hong Kong law documenting approved extended leave from work, including terms and conditions of the absence.
find out more
Job Recommendation Letter From Employer
A formal employment reference document compliant with Hong Kong employment laws, providing professional assessment of an employee's capabilities and performance.
find out more
Employment Verification Letter For Terminated Employee
A Hong Kong-compliant formal letter confirming previous employment details and termination status for a former employee.
find out more
Online Employee Evaluation Form
Hong Kong-compliant digital employee evaluation form with integrated performance metrics and data protection measures.
find out more
Medical Declaration Form
A Hong Kong-compliant Medical Declaration Form for collecting and verifying patient medical information while ensuring data privacy and healthcare regulatory compliance.
find out more
Letter Of Intent To Continue Studies
A formal declaration under Hong Kong law where a student commits to continuing their studies at an educational institution.
find out more
Company Employment Certificate
A formal employment verification document issued under Hong Kong law, confirming an individual's employment status and details with a company.
find out more
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)