Probation Extension Letter Template for Indonesia

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Key Requirements PROMPT example:

Probation Extension Letter

"I need a Probation Extension Letter for a software developer in Jakarta who requires additional time to complete ongoing project milestones, extending their probation period by 2 months starting March 1, 2025."

Document background
The Probation Extension Letter is a crucial document used in Indonesian employment relationships when an employer needs additional time to evaluate an employee's suitability for permanent employment. This document is typically issued when the initial probation period (which under Indonesian law cannot exceed 3 months) has not provided sufficient opportunity to fully assess the employee's performance or when specific improvement areas have been identified. The letter must comply with Indonesian Manpower Law (Law No. 13 of 2003) and related regulations, requiring clear communication of the extension duration, reasons, and expectations. It serves as a formal amendment to the original employment agreement and must be agreed upon by both parties to be legally valid.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and formal letter details

2. Addressee Details: Employee's full name, employee ID, position, and department

3. Subject Line: Clear indication that this is a Probation Extension Letter

4. Reference to Original Employment: Details of original employment contract and initial probation period

5. Extension Details: Specific duration of the extension and new end date of probation period

6. Reason for Extension: Brief explanation of why the probation period is being extended

7. Terms and Conditions: Confirmation that all other employment terms remain unchanged

8. Acknowledgment: Space for both parties to sign indicating agreement to the extension

Optional Sections

1. Performance Improvement Areas: Used when the extension is related to specific performance issues that need improvement

2. Extension Objectives: Include when specific goals or targets need to be met during the extended probation period

3. Review Schedule: Added when specific review dates or milestones during the extended period need to be established

4. Support Measures: Optional section detailing any additional support or training to be provided during the extension

Suggested Schedules

1. Performance Evaluation Form: Current performance evaluation results justifying the extension

2. Original Employment Contract Extract: Relevant sections from the original employment contract regarding probation

3. Performance Improvement Plan: Detailed plan outlining areas for improvement and expected outcomes during the extended period

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Manufacturing

Technology

Financial Services

Retail

Healthcare

Education

Professional Services

Construction

Hospitality

Telecommunications

Mining

Energy

Agriculture

Transportation

Media and Entertainment

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Talent Management

Operations

Administration

Relevant Roles

HR Manager

HR Director

Legal Counsel

HR Business Partner

HR Administrator

Department Manager

Line Manager

Supervisor

Recruitment Manager

Employee Relations Manager

HR Operations Manager

Compliance Officer

HR Specialist

HR Coordinator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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