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Letter Of Assistance

Letter Of Assistance Template for Indonesia

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Key Requirements PROMPT example:

Letter Of Assistance

"I need a Letter of Assistance under Indonesian law for my manufacturing company to provide technical support and maintenance services to PT Industri Maju for their production line equipment from January 2025 to December 2025, including monthly site visits and emergency support."

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Document background
The Letter of Assistance is a widely used document in Indonesian business practice when one party needs to formally commit to providing support or assistance to another. This document type is particularly relevant in situations requiring technical support, administrative assistance, professional services, or collaborative efforts. Letters of Assistance must comply with Indonesian civil law requirements, including Law No. 24 of 2009 regarding language requirements, and typically include details about the scope of assistance, duration, coordination mechanisms, and any specific terms or conditions. They are commonly used in both private sector collaborations and government-related activities, offering a more flexible and focused alternative to full service agreements while maintaining legal formality and enforceability under Indonesian law.
Suggested Sections

1. Letter Head: Official letterhead of the assisting party including complete legal name, address, and registration details

2. Date: Date of the letter in proper format

3. Reference Number: Internal reference number for tracking purposes

4. Recipient Details: Complete name and address of the receiving party

5. Subject Line: Clear indication that this is a Letter of Assistance and brief description of its purpose

6. Salutation: Formal greeting to the recipient

7. Purpose Statement: Clear statement of the letter's purpose and context of the assistance being offered

8. Scope of Assistance: Detailed description of what assistance will be provided

9. Duration: Time period for which the assistance will be provided

10. Contact Details: Key contact person(s) for coordination of the assistance

11. Closing: Formal closing statement

12. Signature Block: Space for signature, name, and title of authorized signatory

Optional Sections

1. Financial Terms: Include when the assistance involves any financial compensation or reimbursement

2. Confidentiality Statement: Include when the assistance involves access to or sharing of confidential information

3. Limitation of Liability: Include when there's a need to clarify the extent of responsibility in providing assistance

4. Regulatory Compliance: Include when the assistance must comply with specific regulations or requires permits

5. Force Majeure: Include when there's a need to address potential interruptions due to circumstances beyond control

6. Language Declaration: Include when the letter is bilingual (Bahasa Indonesia and English) to specify which version prevails

Suggested Schedules

1. Scope of Work: Detailed breakdown of assistance activities and deliverables

2. Contact List: List of key personnel involved from both parties with their roles and contact information

3. Timeline: Detailed schedule of assistance activities if applicable

4. Required Documentation: List of documents or permits needed for the assistance

5. Cost Breakdown: If financial terms are included, detailed breakdown of costs and payment terms

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Technology

Manufacturing

Education

Healthcare

Energy

Mining

Agriculture

Infrastructure

Transportation

Financial Services

Telecommunications

Public Sector

Construction

Research and Development

Environmental Services

Professional Services

Relevant Teams

Legal

Operations

Administrative Support

Project Management

Government Relations

Compliance

Business Development

Technical Support

Customer Service

Procurement

Contract Management

External Affairs

Relevant Roles

Chief Executive Officer

Managing Director

Operations Manager

Project Manager

Technical Director

Department Head

Compliance Officer

Legal Counsel

Business Development Manager

Government Relations Manager

Administrative Manager

Support Services Manager

Partnership Coordinator

Contract Administrator

Program Director

Industries
Indonesian Civil Code (Kitab Undang-undang Hukum Perdata): The fundamental law governing civil relationships and contracts in Indonesia, particularly Book III on Obligations
Law No. 24 of 2009 on National Flag, Language, Emblem and Anthem: Requires that contracts involving Indonesian parties must be drafted in Indonesian language (Bahasa Indonesia). Any English version would be a translation
Government Regulation No. 57 of 2010: Regulates business cooperation and partnership agreements between parties in Indonesia
Law No. 40 of 2007 on Limited Liability Companies: If any party is a corporation, this law governs their authority to enter into agreements and required corporate approvals
Law No. 25 of 2007 on Investment: Relevant if the Letter of Assistance involves foreign investment or foreign parties
Presidential Regulation No. 63 of 2019: Regulates the use of Bahasa Indonesia in official documents and agreements involving government institutions
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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