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Appraisal Letter

Appraisal Letter Template for Indonesia

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Key Requirements PROMPT example:

Appraisal Letter

"I need an Appraisal Letter for a senior software developer who has exceeded expectations during the January-June 2025 review period, including discussion of potential promotion to technical lead position and corresponding salary adjustment."

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Document background
The Appraisal Letter is a fundamental human resource management tool used in Indonesian business contexts to formally document employee performance evaluations. This document type is essential for maintaining clear communication between employers and employees regarding performance assessments, while ensuring compliance with Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower and related regulations. The Appraisal Letter typically follows periodic performance reviews (usually annual or semi-annual) and serves multiple purposes: documenting performance levels, setting expectations, supporting career development decisions, and providing a basis for compensation adjustments. It forms part of an employee's official employment record and may be referenced in future employment-related decisions or disputes.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee

2. Employee Information: Employee's full name, position, department, and employment ID

3. Appraisal Period: Clear statement of the evaluation period covered by the appraisal

4. Performance Summary: Overall assessment and rating of the employee's performance during the review period

5. Key Achievement Areas: Detailed evaluation of performance against predetermined KPIs and job responsibilities

6. Competency Assessment: Evaluation of core competencies and skills relevant to the role

7. Conclusion: Final remarks summarizing the overall assessment and future expectations

8. Signature Block: Space for signatures of the evaluator, HR representative, and employee acknowledgment

Optional Sections

1. Performance Improvement Plan: Include when performance falls below expectations, outlining specific areas for improvement and timeline

2. Salary Review: Include when the appraisal is linked to compensation adjustments or bonus recommendations

3. Career Development Plan: Include when discussing future growth opportunities, training needs, or career progression

4. Previous Goals Review: Include when following up on specific goals set in previous appraisals

5. Special Achievements: Include when recognizing exceptional contributions or achievements outside regular duties

6. Disciplinary Notes: Include when documented warnings or disciplinary actions occurred during the review period

Suggested Schedules

1. Performance Metrics Sheet: Detailed breakdown of performance scores across different evaluation criteria

2. KPI Achievement Report: Quantitative data showing performance against set KPIs

3. Skills Assessment Matrix: Detailed evaluation of technical and soft skills relevant to the role

4. Historical Performance Data: Summary of performance ratings from previous evaluation periods

5. Development Plan Template: Structured template for documenting agreed-upon development activities and timeline

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Banking and Financial Services

Technology and Communications

Manufacturing

Retail and Consumer Goods

Healthcare

Education

Professional Services

Energy and Resources

Construction and Real Estate

Hospitality and Tourism

Transportation and Logistics

Public Sector

Non-Profit Organizations

Agriculture and Food Processing

Relevant Teams

Human Resources

Legal

Operations

Finance

Marketing

Sales

Information Technology

Research and Development

Customer Service

Production

Quality Assurance

Business Development

Administration

Supply Chain

Public Relations

Relevant Roles

Chief Executive Officer

Human Resources Director

Department Manager

Team Leader

Senior Executive

Project Manager

Software Developer

Sales Representative

Customer Service Representative

Operations Manager

Financial Analyst

Marketing Specialist

Research Scientist

Administrative Assistant

Production Supervisor

Quality Control Inspector

Business Development Manager

Account Executive

Technical Support Specialist

Legal Counsel

Industries
Law No. 13 of 2003 on Manpower (UU No. 13 Tahun 2003 tentang Ketenagakerjaan): The primary labor law in Indonesia that provides the fundamental framework for employment relationships, including the basis for performance evaluations and employment documentation
Law No. 11 of 2020 on Job Creation (UU Cipta Kerja): The omnibus law that amended several provisions of the Labor Law and impacts employment relationships and documentation requirements
Minister of Manpower Regulation No. PER-01/MEN/1999: Regulation concerning minimum wage and employment standards, which may need to be referenced if the appraisal relates to compensation adjustments
Minister of Manpower Regulation No. PER-04/MEN/1994: Guidelines on company regulations and employment documentation, which includes requirements for performance evaluation documentation
Government Regulation No. 35 of 2021: Implementing regulation for fixed-term employment, outsourcing, working hours, and employment termination, which may be relevant for performance-based decisions
Law No. 5 of 1999 on Anti-Monopoly and Unfair Business Competition: Relevant for ensuring that performance evaluation criteria and compensation decisions do not create unfair business practices
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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