The Appraisal Letter is a crucial document in Pakistani employment practices, used to formalize the outcomes of periodic performance evaluations. It serves multiple purposes: documenting employee performance, setting expectations, and maintaining compliance with Pakistani labor laws and regulations. The document is typically issued following formal performance review cycles (annual, semi-annual, or quarterly) and becomes part of the employee's permanent record. An Appraisal Letter should be drafted with careful consideration of both legal requirements and organizational policies, ensuring fair representation of performance while maintaining professional standards. It plays a vital role in career development, compensation decisions, and maintaining transparent communication between employers and employees in the Pakistani corporate environment.
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1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee
2. Opening Statement: Purpose of the letter and reference to the evaluation period
3. Performance Review Period: Specific timeframe covered by the appraisal
4. Overall Performance Rating: Summary of the employee's performance rating and general assessment
5. Key Achievements: Specific accomplishments and contributions during the review period
6. Areas of Excellence: Detailed discussion of strong performance areas
7. Development Areas: Constructive feedback on areas requiring improvement
8. Goals Achievement: Assessment of previously set goals and their completion status
9. Closing Statement: Summary and encouragement for future performance
10. Signature Block: Signatures of the evaluating manager and HR representative
1. Salary Revision: Details of any salary adjustments linked to the appraisal, included when performance review results in compensation changes
2. Promotion Announcement: Information about promotion or role changes, included when the appraisal leads to career advancement
3. Performance Improvement Plan Reference: Reference to attached PIP document, included when significant performance improvements are required
4. Training Recommendations: Specific training or development programs recommended, included when skill enhancement is needed
5. New Responsibilities: Overview of new duties or responsibilities, included when role is being modified
6. Probation Extension: Details about probation extension if applicable, included for probationary employees requiring additional evaluation time
1. Performance Metrics Sheet: Detailed breakdown of performance scores across different evaluation criteria
2. Goals for Next Period: List of specific objectives and targets for the upcoming review period
3. Performance Improvement Plan: Detailed plan outlining specific areas for improvement and action steps
4. Competency Assessment: Detailed evaluation of specific skills and competencies
5. Training and Development Plan: Structured plan for recommended professional development activities
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