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Proposal Letter

Proposal Letter Template for Indonesia

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Key Requirements PROMPT example:

Proposal Letters

"I need a Proposal Letter for offering IT infrastructure management services to an Indonesian state-owned bank, including cloud migration services and 24/7 support, with implementation planned for March 2025."

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Document background
Proposal Letters are essential business documents in the Indonesian commercial landscape, used to initiate formal business relationships and present detailed business propositions. These documents serve as the foundation for potential commercial agreements and must be drafted in accordance with Indonesian law, particularly the Civil Code (KUHPerdata) and Law No. 24 of 2009 regarding language requirements. Proposal Letters are commonly used when companies seek to offer products, services, or business solutions to potential clients or partners. They need to be comprehensive yet precise, including key elements such as scope, commercial terms, implementation details, and value proposition. The document's format and content should reflect local business customs while maintaining international business standards, especially important in Indonesia's growing economy where both domestic and international business transactions are common.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and recipient's complete address

2. Subject Line: Clear and specific subject indicating the nature of the proposal

3. Greeting: Formal salutation to the recipient

4. Introduction: Brief introduction of the sender's company and purpose of the proposal

5. Proposal Overview: Clear statement of the proposed business arrangement or solution

6. Value Proposition: Key benefits and advantages of the proposal

7. Implementation Details: Timeline, methodology, or approach to deliver the proposed solution

8. Commercial Terms: Pricing, payment terms, and financial arrangements

9. Closing Statement: Call to action and next steps

10. Formal Close: Professional closing, signature block with name and title of authorized signatory

Optional Sections

1. Executive Summary: Brief overview of the entire proposal, used for complex or lengthy proposals

2. Company Profile: Detailed information about the proposing company, included when establishing new business relationships

3. Case Studies: Examples of similar successful projects, included when credibility needs to be established

4. Team Structure: Key personnel and their roles, included for service-based proposals

5. Risk Management: Overview of potential risks and mitigation strategies, included for complex projects

6. Terms and Conditions: Detailed legal terms, included for high-value or complex proposals

Suggested Schedules

1. Detailed Cost Breakdown: Itemized pricing and cost structure

2. Technical Specifications: Detailed technical requirements and specifications

3. Project Timeline: Detailed implementation schedule and milestones

4. Company Credentials: Certificates, licenses, and relevant company documents

5. Product Catalog: Detailed product information and specifications

6. Service Level Agreement: Proposed service levels and performance metrics

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Manufacturing

Technology and IT Services

Construction and Infrastructure

Professional Services

Retail and Consumer Goods

Energy and Resources

Healthcare and Pharmaceuticals

Education

Financial Services

Telecommunications

Agriculture and Mining

Transportation and Logistics

Real Estate and Property Development

Media and Entertainment

Relevant Teams

Business Development

Sales

Legal

Commercial

Operations

Marketing

Finance

Technical Solutions

Project Management

Product Management

Customer Relations

Corporate Communications

Relevant Roles

Business Development Manager

Sales Director

Chief Executive Officer

Managing Director

Commercial Manager

Project Manager

Account Executive

Proposal Manager

Legal Counsel

Contract Administrator

Marketing Manager

Operations Director

Technical Director

Chief Financial Officer

Business Analyst

Solutions Architect

Industries
Indonesian Civil Code (KUHPerdata): Provides the fundamental legal framework for contracts and agreements in Indonesia, including requirements for valid offers and acceptance
Law No. 24 of 2009 on National Flag, Language, Emblem and Anthem: Requires the use of Indonesian language in contracts involving Indonesian parties, though allows for multilingual versions
Law No. 7 of 2014 on Trade: Governs commercial relationships and business transactions in Indonesia, including requirements for business correspondence
Law No. 11 of 2008 on Electronic Information and Transactions (ITE Law): Regulates electronic communications and digital documents, relevant if the proposal is submitted electronically
Government Regulation No. 82 of 2012 on Electronic System and Transaction Operation: Provides detailed requirements for electronic business communications and transactions
Law No. 40 of 2007 on Limited Liability Companies: Relevant for proposals involving corporate entities, defining authority and representation in business dealings
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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