The Probation Extension Letter is a crucial document in German employment relationships when an employer needs additional time to evaluate an employee's suitability for permanent employment. Under German law, the initial probationary period typically lasts up to six months, but circumstances may necessitate an extension. This document is used when more time is needed to assess performance, when training or integration takes longer than expected, or when the initial evaluation period was insufficient due to absences or other factors. The letter must comply with German employment law requirements, particularly the German Civil Code (BGB) and documentation requirements under the Nachweisgesetz. It should clearly state the extension duration, reasons, and any specific performance criteria or expectations for the extended period.

1. Company Letterhead: Official company letterhead including full legal entity name and address

2. Employee Details: Full name and address of the employee

3. Date: Current date of the letter

4. Subject Line: Clear indication that this is a probation extension notice

5. Reference to Original Contract: Details of the original employment contract including its date and initial probation period

6. Extension Details: Specific duration of the extension and new end date of the probation period

7. Reasoning: Brief explanation of why the extension is necessary

8. Legal Basis: Reference to the relevant clause in the employment contract or collective agreement allowing for extension

9. Acknowledgment Section: Space for both employer and employee signatures to document mutual agreement