The Medical Leave Of Absence Letter is a crucial document in German employment relations, required whenever an employee needs to take time off work due to medical conditions. It serves as the official written confirmation of the leave arrangement, ensuring compliance with German labor laws, particularly the Entgeltfortzahlungsgesetz (EFZG). This document is used to formalize the leave period, acknowledge receipt of medical certificates, confirm salary continuation arrangements, and outline the conditions for returning to work. It helps protect both employer and employee interests by clearly documenting the terms of the medical leave while ensuring compliance with German data protection regulations regarding sensitive medical information. The letter is particularly important for leaves extending beyond the standard three-day period and forms part of the employee's official personnel file.

1. Letterhead and Date: Company letterhead, current date, and relevant reference numbers

2. Recipient Details: Employee's full name, address, and employee ID number

3. Subject Line: Clear indication that this is a Medical Leave of Absence confirmation

4. Leave Duration: Specific start date and expected end date of the medical leave

5. Confirmation of Receipt: Acknowledgment of receiving the employee's medical certificate (Arbeitsunfähigkeitsbescheinigung)

6. Pay Continuation: Statement about salary continuation according to German law (Entgeltfortzahlung)

7. Return to Work: Information about the expected return date and any required documentation

8. Contact Information: Details of HR contact person for questions or updates

9. Signature Block: Official signature, name, and title of the authorized representative