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1. Letter Header: Formal business letter header including sender's details, recipient's details, date, and reference numbers
2. Contract Reference: Clear identification of the contract, project name, and relevant contract clauses pertaining to time extensions
3. Current Project Status: Brief overview of the project's current status and original completion date
4. Delay Event Description: Detailed description of the event(s) causing the delay, including dates and impact on the project timeline
5. Legal Basis: Reference to specific contract clauses and legal provisions (e.g., VOB/B § 6) supporting the time extension request
6. Time Impact Analysis: Quantified analysis of the delay impact and calculation of the extension period requested
7. Mitigation Measures: Description of steps taken or proposed to minimize the delay impact
8. Formal Request: Clear statement of the specific time extension being requested
9. Closing: Standard letter closing with signature block and contact information
1. Cost Implications: Include when the delay events result in additional costs that need to be addressed
2. Concurrent Delays: Include when there are overlapping delay events that need to be analyzed separately
3. Resource Impact: Include when the delay significantly affects resource allocation or availability
4. Third Party Issues: Include when delays involve or are caused by third parties
5. Weather Conditions: Include when weather-related events are part of the delay justification
6. Force Majeure Events: Include when the delay is caused by extraordinary circumstances beyond the parties' control
1. Schedule A - Delay Event Timeline: Detailed chronological timeline of delay events and their impact
2. Schedule B - Updated Project Schedule: Revised project schedule showing the impact of the delay
3. Schedule C - Supporting Documentation: Relevant correspondence, notices, and other documents supporting the delay claim
4. Schedule D - Progress Photos: Photographic evidence of delay causes or impact, if applicable
5. Schedule E - Weather Records: Official weather data if weather-related delays are claimed
6. Schedule F - Technical Reports: Expert analysis or technical reports supporting the delay claim
Completion Date
Critical Path
Delay Event
Extension Period
Force Majeure
Original Programme
Project
Site
Working Day
Concurrent Delay
Compensable Delay
Excusable Delay
Mitigation Measures
Programme of Works
Time Impact Analysis
Variation
Works
Base Date
Notification Period
Principal
Contractor
Contract Documents
Substantial Completion
Delay Notice
Project Status
Delay Event Notice
Time Impact Analysis
Legal Basis
Extension Request
Supporting Evidence
Mitigation Measures
Cost Implications
Programme Impact
Resource Planning
Weather Conditions
Force Majeure
Third Party Delays
Site Conditions
Technical Constraints
Documentation Requirements
Response Timeline
Authorization Request
Construction
Infrastructure
Real Estate Development
Manufacturing
Engineering
Energy
Industrial Projects
Transportation
Telecommunications
Public Works
Mining
Utilities
Legal
Project Management
Construction Management
Contract Administration
Planning and Scheduling
Commercial
Risk Management
Technical Services
Quality Assurance
Document Control
Claims Management
Project Manager
Construction Manager
Contract Administrator
Legal Counsel
Project Director
Site Manager
Claims Manager
Planning Engineer
Commercial Manager
Risk Manager
Technical Director
Construction Lawyer
Project Control Specialist
Scheduling Engineer
Quality Assurance Manager
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