A Probation Extension Letter is utilized when an employer determines that an employee's initial probationary period has not provided sufficient time to fully assess their suitability for the role. This document, governed by English and Welsh law, formally extends the probation period while clearly communicating performance expectations, support measures, and specific improvements required. The letter should be issued before the original probation period expires and must comply with UK employment legislation and the original employment contract terms. It typically includes the duration of the extension, reasons for the decision, and specific objectives the employee needs to achieve.
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1. Employee Details: Full name, position, and employment start date
2. Current Probation Status: Original probation period length and current end date
3. Extension Details: Length of extension and new probation end date
4. Reasons for Extension: Clear explanation of why extension is necessary
5. Performance Improvements Required: Specific areas requiring improvement during extended period
6. Next Steps: Review process and expectations during extended period
1. Support Measures: Additional training or support to be provided during the extended probation period
2. Interim Review Dates: Scheduled check-in points during the extension period, typically used for longer extensions or complex improvement plans
1. Performance Improvement Plan: Detailed plan outlining specific targets and timelines for the extended probation period
2. Original Contract Reference: Relevant excerpts from original employment contract regarding probation terms
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