The Probation Extension Letter is a crucial employment document used when an organization needs to extend an employee's initial probationary period in Nigeria. This document is typically implemented when an employee's performance or adaptation to their role requires additional evaluation time, or when external factors have impacted the initial probation period. The letter must comply with Nigerian Labour Law and typically includes the extension duration, specific reasons for extension, performance improvement areas, and expected outcomes. It serves as both a legal record and a management tool, protecting both employer and employee interests by clearly documenting the terms of the extended probation. The document is particularly important in situations where the initial probation period has not provided sufficient time to fully assess the employee's suitability for permanent employment.
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1. Letter Header: Company letterhead, date, reference number, and employee's contact details
2. Subject Line: Clear indication that this is a Probation Extension Letter
3. Salutation: Formal greeting addressing the employee
4. Reference to Original Employment: Details of original employment date and initial probation period
5. Extension Notice: Clear statement of probation extension and its duration
6. Reasoning: Brief explanation of why the probation period is being extended
7. Terms and Conditions: Confirmation that all other employment terms remain unchanged
8. Extension Period Details: Specific start and end dates of the extended probation period
9. Performance Expectations: Clear outline of what the employee needs to achieve during the extended period
10. Closing: Formal closing with signature blocks for authorized company representative
1. Performance Improvement Areas: Detailed list of specific areas requiring improvement, included when extension is due to performance issues
2. Development Plan: Specific training or development activities planned for the extension period, included when additional support is being provided
3. Review Schedule: Timeline for progress reviews during the extended period, included for complex cases requiring close monitoring
4. Consequences Statement: Information about possible outcomes at the end of extended probation, included when clarity about consequences is needed
5. Additional Support: Description of any extra support or resources being provided, included when special assistance is being offered
1. Performance Criteria: Detailed metrics and standards that will be used to evaluate the employee during the extended period
2. Development Plan Schedule: Timeline and details of any training or development activities planned
3. Previous Performance Review: Copy of the most recent performance review leading to the extension decision
4. Acknowledgment Form: Form for employee to sign acknowledging receipt and understanding of the extension
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Technology and Telecommunications
Manufacturing and Industrial
Retail and Consumer Goods
Healthcare and Pharmaceuticals
Education
Professional Services
Energy and Natural Resources
Construction and Real Estate
Government and Public Sector
Media and Entertainment
Hospitality and Tourism
Agriculture and Food Processing
Transportation and Logistics
Relevant Teams
Human Resources
Legal
Employee Relations
Talent Management
Operations
Administration
Compliance
Management
Relevant Roles
HR Manager
HR Director
Legal Counsel
Department Manager
Line Manager
Team Leader
Supervisor
Chief Human Resources Officer
HR Business Partner
Employee Relations Manager
Talent Management Director
Operations Manager
General Manager
Managing Director
Chief Executive Officer
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