The Contract Renewal Letter is a crucial document in Nigerian employment practice, used when an organization wishes to extend an existing employment contract beyond its initial term. This document becomes necessary when approaching the end of a fixed-term contract or when formalizing the continuation of employment relationship. It serves multiple purposes: confirming the extension of employment, documenting any changes to existing terms, and ensuring compliance with Nigerian labor laws and regulations. The letter must align with the Labour Act Chapter 198 and relevant state-specific contract laws, while clearly communicating the renewal terms to the employee. It can be used across various organizational levels and typically includes reference to the original contract, duration of renewal, any modifications to terms, and required signatures for acceptance.

1. Letter Header: Company letterhead, date, reference number, and recipient's full address

2. Subject Line: Clear indication that this is a contract renewal letter

3. Opening Salutation: Formal greeting to the recipient

4. Reference to Original Contract: Details of the original contract including date, position, and contract reference number

5. Renewal Statement: Clear statement of intent to renew the contract and the new contract period

6. Terms and Conditions: Confirmation of whether original terms remain unchanged or statement of specific changes

7. Closing Statement: Request for acknowledgment and acceptance of the renewal

8. Signature Block: Space for authorized signatory details and employee acknowledgment