End Of Service Letter Template for Indonesia

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Key Requirements PROMPT example:

End Of Service Letter

"I need an End of Service Letter for a senior manager who is voluntarily resigning after 12 years of service, with their last working day being March 15, 2025; the letter should emphasize their positive contribution and include comprehensive details about their retirement benefits package."

Document background
The End of Service Letter is a mandatory document required under Indonesian employment law when an employment relationship is terminated for any reason. It must be issued by the employer upon the conclusion of employment, whether due to resignation, retirement, termination, or mutual agreement. The letter serves multiple purposes: it confirms the termination of employment, documents the settlement of all entitlements under Indonesian Labor Law, provides evidence of employment history, and can be used for future reference checks or social security claims. The content must comply with Indonesian labor regulations, particularly Law No. 13/2003 as amended by the Job Creation Law (Law No. 11/2020), and include specific details about the employment period, final settlements, and any continuing obligations.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and formal letter formatting

2. Employee Information: Full name, employee ID, position/title, and department of the employee

3. Employment Period: Start date and end date of employment

4. Termination Details: Reason for termination and reference to relevant termination agreement or decision

5. Final Settlement Information: Overview of final payments including salary, severance, and other statutory entitlements

6. Confirmation of Obligations: Statement confirming settlement of mutual obligations and return of company property

7. Reference Statement: Standard statement about the employee's service with the company

8. Closing: Formal closing, signature block for authorized company representative

Optional Sections

1. Non-Compete Reminder: Include when the employee was subject to non-compete obligations that continue post-employment

2. Confidentiality Reminder: Include when emphasizing ongoing confidentiality obligations is necessary

3. Outstanding Projects Handover: Include when there are specific project handover requirements

4. Benefits Continuation: Include when certain benefits extend beyond the termination date

5. Rehire Eligibility: Include when company policy requires stating rehire eligibility status

Suggested Schedules

1. Final Settlement Calculation: Detailed breakdown of all final payments including basic salary, severance pay, service appreciation pay, and other entitlements

2. Leave Balance Statement: Calculation of unused annual leave and any other leave entitlements

3. Company Property Checklist: List of company properties returned by the employee

4. Social Security Settlement: Details of BPJS Ketenagakerjaan and BPJS Kesehatan (social security) settlements

5. Tax Documentation: Tax calculations and forms related to final payments

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Manufacturing

Technology

Financial Services

Retail

Healthcare

Education

Construction

Mining

Agriculture

Hospitality

Transportation

Energy

Telecommunications

Professional Services

Real Estate

Media and Entertainment

Public Sector

Non-Profit Organizations

Relevant Teams

Human Resources

Legal

Payroll

Compliance

Employee Relations

Operations

Administration

Finance

Executive Management

Relevant Roles

Human Resources Director

HR Manager

Legal Counsel

HR Business Partner

HR Operations Manager

Compensation and Benefits Manager

Employee Relations Manager

HR Administrator

Payroll Manager

Legal Manager

Department Head

General Manager

Chief Human Resources Officer

HR Specialist

Compliance Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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