The End of Service Letter is a mandatory document required under UAE Labor Law that formally concludes an employment relationship. It serves as official documentation confirming that all employment obligations have been fulfilled and all final settlements have been completed according to UAE labor regulations. This document is crucial for employees seeking new employment opportunities and is often required for visa cancellation processes in the UAE. The letter must comply with Federal Law No. 33 of 2021 and include specific information about the employment period, final settlements, and confirmation that all company assets have been returned. It provides legal protection for both parties by documenting the formal conclusion of the employment relationship and confirming that all financial and contractual obligations have been met.
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1. Letter Header and Date: Company letterhead, reference number, and date of issuance
2. Employee Information: Full name, employee ID, passport number, and position held
3. Employment Period: Start and end dates of employment, including last working day
4. Reason for Termination: Brief statement of the reason for employment termination (resignation/termination/mutual agreement)
5. Confirmation of Dues Settlement: Statement confirming that all end of service entitlements have been calculated and settled
6. Gratuity Confirmation: Confirmation of end of service gratuity calculation and payment
7. Company Property: Confirmation of return of all company property and assets
8. Release Statement: Mutual release of obligations between employer and employee
9. Authentication: Signatures of authorized company representative and date
1. Outstanding Leave Balance: Details of any accumulated leave and its settlement, if applicable
2. Non-Compete Clause Reference: Reminder of any existing non-compete obligations, if specified in the employment contract
3. Visa Status: Information about visa cancellation process and timeline, for expatriate employees
4. References: Statement about providing future employment references, if agreed
5. Medical Insurance: Information about the continuation or termination of medical insurance coverage
6. Outstanding Loans/Advances: Details of any outstanding loans or advances and their settlement
1. Final Settlement Calculation: Detailed breakdown of final settlement including salary, gratuity, leave encashment, and any other payments or deductions
2. Handover Report: List of completed handover items, projects, and responsibilities
3. Asset Return Checklist: Itemized list of company assets returned by the employee
4. Clearance Forms: Internal departmental clearances (IT, Finance, HR, etc.)
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Technology
Real Estate
Healthcare
Education
Retail
Manufacturing
Construction
Professional Services
Hospitality
Oil and Gas
Telecommunications
Transportation
Government and Public Sector
Media and Entertainment
Relevant Teams
Human Resources
Legal
Finance
Compliance
Payroll
Administration
Corporate Secretariat
Employee Relations
Relevant Roles
Human Resources Manager
HR Director
Legal Counsel
Employment Law Specialist
HR Operations Manager
HR Business Partner
Compliance Officer
Finance Manager
Payroll Manager
HR Administrator
Legal Manager
Company Secretary
Chief Human Resources Officer
HR Coordinator
Personnel Manager
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