Departure Letter Template for Indonesia

A Departure Letter is a mandatory document under Indonesian employment law that formalizes the end of an employment relationship. This document is required whenever an employee leaves an organization, whether through resignation, mutual agreement, retirement, or termination. The letter must comply with Law No. 13 of 2003 (Manpower Law) and its amendments under Law No. 11 of 2020 (Job Creation Law), ensuring proper documentation of the separation process. It includes critical information such as the effective date of departure, final settlement details, and post-employment obligations. The Departure Letter serves multiple purposes: it provides legal protection for both parties, facilitates the final settlement process, and serves as an official record for future reference. In the Indonesian context, this document is particularly important as it may be required for various administrative purposes, including processing final payments and employment insurance claims.

1. Letter Header: Company letterhead including full legal name, address, and contact details

2. Date and Reference Number: Formal letter date and company's reference number for document tracking

3. Employee Details: Full name, employee ID, position, and department of the departing employee

4. Confirmation of Employment Termination: Clear statement confirming the termination/resignation and its effective date

5. Reason for Departure: Statement of the reason for employment termination (e.g., resignation, mutual agreement, retirement)

6. Final Settlement Details: Overview of final payments including salary, severance (if applicable), and other entitlements

7. Company Property Return: List of company properties to be returned and confirmation of return

8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations post-employment

9. Signature Block: Space for authorized company representative's signature and employee acknowledgment