The End of Service Letter is a mandatory document in South African employment law, required whenever an employment relationship concludes, regardless of the reason for termination. It serves as an official record of employment and is crucial for various purposes, including future job applications and unemployment benefit claims. The document must comply with the Basic Conditions of Employment Act 75 of 1997, which mandates specific information to be included. The letter should be issued promptly upon termination and must include accurate details about the employment period, position held, and other relevant information. It's particularly important in the South African context where formal documentation of employment history is essential for various administrative and legal purposes.
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1. Company Letterhead and Date: Official company letterhead with full company details including registration number, address, and contact information, plus the current date
2. Employee Details: Full name, ID number, and last known address of the employee
3. Employment Period: Precise dates of employment commencement and termination
4. Position Details: Job title(s) held and main duties performed during the period of employment
5. Confirmation of Service: Clear statement confirming the employment relationship and its termination
1. Reason for Termination: Include only if the termination was amicable and the employee requests it specifically
2. Performance Commentary: Brief statement about employee's performance, only if positive and requested by employee
3. Skills and Training: List of significant training completed or qualifications gained during employment, if applicable
4. UIF Information: UIF reference numbers and contribution status, if required for unemployment claims
5. Future Reference: Statement about willingness to provide future references and contact details for such purposes
1. Certificate of Service: Statutory certificate of service as required by the Basic Conditions of Employment Act
2. Training Certificates: Copies of relevant training certificates obtained during employment, if applicable
3. UIF Documentation: UI-19 form or other relevant UIF documentation, if required
Relevant legal definitions
Clauses
Company Information
Employee Information
Employment Period
Position and Duties
Service Confirmation
Termination Details
Final Remuneration
Leave Balance
Benefits Status
UIF Compliance
Reference Provision
Return of Company Property
Non-Disparagement
Confidentiality
Future Claims
Contact Information
Statutory Compliance
Authentication
Employee Information
Employment Period
Position and Duties
Service Confirmation
Termination Details
Final Remuneration
Leave Balance
Benefits Status
UIF Compliance
Reference Provision
Return of Company Property
Non-Disparagement
Confidentiality
Future Claims
Contact Information
Statutory Compliance
Authentication
Relevant Industries
Manufacturing
Financial Services
Retail
Technology
Healthcare
Mining
Agriculture
Construction
Education
Professional Services
Hospitality
Transportation
Public Sector
Non-Profit
Telecommunications
Relevant Teams
Human Resources
Legal
Administration
Compliance
Management
Corporate Services
Personnel Administration
Employee Relations
Payroll
Relevant Roles
HR Manager
HR Director
HR Officer
HR Administrator
HR Coordinator
Office Manager
Department Manager
General Manager
Managing Director
CEO
Legal Counsel
Compliance Officer
Administrative Assistant
Executive Assistant
Payroll Manager
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