The Absenteeism Termination Letter is a crucial document used when terminating employment due to unauthorized or excessive employee absences in South Africa. It should be used after following proper disciplinary procedures, including verbal and written warnings, counseling sessions, and reasonable opportunities for the employee to improve their attendance. The document must demonstrate compliance with South African labour legislation, particularly the Labour Relations Act and the Code of Good Practice on Dismissals. This letter serves multiple purposes: it formally communicates the termination decision, documents the history of absenteeism and interventions, protects the employer legally by demonstrating procedural fairness, and informs the employee of their rights and final administrative procedures. It's essential to maintain detailed records of all unauthorized absences and previous warnings that led to this final step.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear indication that this is a termination of employment notice
3. Employee Information: Employee's full name, employee number, position, and department
4. History of Absenteeism: Detailed account of unauthorized absences, dates, and durations
5. Previous Interventions: Summary of prior warnings, counseling sessions, and opportunities for improvement
6. Termination Decision: Clear statement of employment termination, effective date, and grounds for termination
7. Final Instructions: Information about final paycheck, return of company property, and last working day
8. Right to Appeal: Information about the employee's right to appeal the decision and the process to follow
9. Signature Block: Space for authorized signatory, including name, title, and date
1. Medical Certificate Requirements: Include when there's a specific history of medical-related absences and future requirements need to be clarified
2. Benefits Information: Include when there are specific benefits, pension, or insurance matters that need to be addressed
3. Outstanding Disciplinary Matters: Include when there are other pending disciplinary issues besides absenteeism
4. Reference Provision: Include when specifying the company's policy regarding future employment references
5. Exit Interview: Include when the company requires an exit interview process to be completed
1. Attendance Record: Detailed record of all unauthorized absences, including dates and durations
2. Warning Notices: Copies of all previous written warnings related to attendance
3. Meeting Minutes: Records of counseling sessions and disciplinary meetings regarding attendance
4. Company Policy Extract: Relevant sections of company attendance and disciplinary policies
5. Handover Checklist: List of company property to be returned and outstanding matters to be resolved
Relevant legal definitions
Unauthorized Absence
Notice Period
Final Working Day
Company Property
Disciplinary Code
Written Warning
Final Written Warning
Appeal Period
Gross Misconduct
Company Premises
Exit Procedures
Leave Policy
Termination Date
Outstanding Benefits
Grievance Procedure
Medical Certificate
Employment Contract
Company Rules
Misconduct
Pattern of Absenteeism
Notice Period
Final Working Day
Company Property
Disciplinary Code
Written Warning
Final Written Warning
Appeal Period
Gross Misconduct
Company Premises
Exit Procedures
Leave Policy
Termination Date
Outstanding Benefits
Grievance Procedure
Medical Certificate
Employment Contract
Company Rules
Misconduct
Pattern of Absenteeism
Clauses
Notice of Termination
Grounds for Termination
Record of Absence
Previous Warnings
Final Pay Calculation
Company Property Return
Confidentiality
Non-Disclosure
Post-Employment Obligations
Appeal Rights
Final Settlement
Benefits Termination
Exit Procedures
Reference Provision
Legal Compliance
Acknowledgment
Grounds for Termination
Record of Absence
Previous Warnings
Final Pay Calculation
Company Property Return
Confidentiality
Non-Disclosure
Post-Employment Obligations
Appeal Rights
Final Settlement
Benefits Termination
Exit Procedures
Reference Provision
Legal Compliance
Acknowledgment
Relevant Industries
Manufacturing
Mining
Retail
Financial Services
Healthcare
Education
Construction
Information Technology
Agriculture
Hospitality
Transportation
Professional Services
Public Sector
Telecommunications
Relevant Teams
Human Resources
Legal
Operations
Industrial Relations
Compliance
Employee Relations
Administration
Relevant Roles
Human Resources Manager
HR Business Partner
Employee Relations Manager
Legal Counsel
Department Manager
Line Manager
Supervisor
HR Director
HR Administrator
Compliance Officer
Industrial Relations Manager
Operations Manager
Find the exact document you need
Retrenchment Letter To Employee
A formal notification of employment termination due to operational requirements under South African labor law, detailing retrenchment terms and conditions.
find out more
Termination Letter For Dual Employment
A South African law-compliant termination letter for ending dual employment arrangements, addressing simultaneous termination of two employment relationships.
find out more
Termination Recommendation Letter To HR Manager
A formal internal document used in South African organizations to recommend employee termination to HR, ensuring compliance with local labor laws and maintaining proper documentation.
find out more
Landlord Written Notice To Vacate
A formal notice under South African law from landlord to tenant requiring vacation of property by a specified date.
find out more
Redundancy Letter Due To Business Closure
A formal notice of employment termination due to business closure, compliant with South African labor laws and providing essential information about employee rights and entitlements.
find out more
Employee Notice Of Termination To Employer
A formal notice document used in South Africa by employees to legally inform their employers of their resignation, complying with South African labor law requirements.
find out more
Temporary Layoff Letter
A South African legal document notifying employees of temporary work suspension, including terms, duration, and conditions for return to work.
find out more
Notification Letter For End Of Contract
A formal South African compliant letter notifying the conclusion of an employment or service contract, adhering to local labor laws and regulations.
find out more
Termination Letter For Driver
A South African law-compliant termination letter template for ending employment relationship with professional drivers, including notice period and asset return requirements.
find out more
Separation Notice
A formal notice under South African employment law documenting the termination of employment relationship, including separation terms and final arrangements.
find out more
30 Day Vacate Notice To Landlord
A South African law-compliant notice document used by tenants to inform landlords of their intention to vacate a rental property within 30 days.
find out more
Termination Letter With One Month Notice Period
A South African law-compliant termination letter providing one month's notice of employment termination, including notice period specifications and final arrangements.
find out more
Tenant Notice To Vacate
A formal notice document used in South Africa by tenants to legally inform landlords of their intention to end a lease agreement and vacate a rental property.
find out more
Employee Termination Form
A South African-compliant form template for documenting and processing employee terminations, ensuring adherence to local labour laws and proper termination procedures.
find out more
Termination Of Benefits Letter
A South African compliant formal notice informing employees of the termination of their employment benefits, including effective dates and final arrangements.
find out more
Ending A Secondment Early Letter
A South African law-compliant letter formally terminating an employee's secondment arrangement before its planned end date.
find out more
Tenant 30 Day Notice To Landlord
A South African legal notice document used by tenants to inform landlords of their intention to terminate a lease agreement with 30 days' notice.
find out more
Severance Letter
A formal termination document under South African law detailing severance terms, payments, and benefits upon employment termination.
find out more
Move Out Notice
A formal notification document used in South Africa by tenants to inform landlords of their intention to vacate a rental property, complying with local housing legislation.
find out more
End Of Contract Termination Letter
A formal notice under South African law confirming the termination of a fixed-term employment contract at its scheduled end date, including final arrangements and obligations.
find out more
Vacation Notice To Landlord
A formal notice document used in South Africa by tenants to inform landlords of their intention to vacate a rental property, complying with South African rental law requirements.
find out more
Lease End Notice To Tenant
A South African legal notice document informing tenants of lease termination, compliant with local property law and specifying end-of-lease requirements and procedures.
find out more
30 Day Cancellation Notice
A formal 30-day contract termination notice compliant with South African law and the Consumer Protection Act.
find out more
Apartment Notice Letter
A formal notice document used in South African residential tenancy contexts for official communications regarding apartment rental matters, compliant with local property law.
find out more
Absenteeism Termination Letter
A formal notice of employment termination due to absenteeism, compliant with South African labour laws, documenting unauthorized absences and previous interventions.
find out more
Layoff Termination Letter
A formal notice of employment termination due to operational requirements (retrenchment) in South Africa, compliant with local labor laws and regulations.
find out more
Moving Out Letter To Landlord
A formal notice document used in South Africa by tenants to inform landlords of their intention to vacate a rental property, complying with South African rental laws and lease agreement terms.
find out more
Lease Termination
A South African law-compliant agreement that formally terminates a lease between landlord and tenant, outlining termination terms and mutual obligations.
find out more
Termination Request Letter For Disconnection Of Internet
A formal letter requesting termination of internet services from an ISP, compliant with South African consumer protection and telecommunications laws.
find out more
Dismissal Letter For Theft
A South African compliant dismissal letter terminating employment due to theft, including hearing outcomes and employee rights.
find out more
Notice Of End Of Employment Contract
A formal notice document under South African law that officially communicates the termination of employment and specifies the terms of separation.
find out more
Termination Of Contract Of Employment
A South African law-compliant document that formalizes the termination of employment between an employer and employee, outlining termination terms and final obligations.
find out more
Policy Cancellation Letter
A formal notice compliant with South African regulations for terminating an insurance policy, specifying cancellation details and policyholder implications.
find out more
Notice To Vacate Commercial Property
A formal notice document used in South Africa to inform landlords of a commercial tenant's intention to vacate leased premises.
find out more
Voluntary Retrenchment Letter
A South African legal document confirming an employee's voluntary acceptance of retrenchment, outlining severance terms and conditions in accordance with local labour laws.
find out more
Termination Of Employment Letter By Employee
A formal resignation letter compliant with South African labor law, serving as official notice of an employee's voluntary termination of employment.
find out more
Notice Of Termination Due To Awol
A formal notice under South African labor law to terminate employment due to unauthorized absence from work (AWOL), including termination details and final pay information.
find out more
Mutual Agreement Termination Of Employment Letter
A South African law-compliant document recording the mutually agreed termination of employment between employer and employee, including termination terms and final settlements.
find out more
Letter Of Intent To Terminate Lease
A formal notice document used in South Africa to communicate the intention to terminate a lease agreement, complying with South African property law and lease requirements.
find out more
Lease Agreement Termination Notice
A South African legal notice for terminating a lease agreement, compliant with local property law and tenant protection regulations.
find out more
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)