The Job Cancellation Letter is an essential document in Canadian employment practice used to formally terminate an employment relationship. It must be carefully drafted to ensure compliance with both federal and provincial employment standards, including the Canada Labour Code and provincial employment legislation. This document is typically used when an employer needs to terminate an employee's employment, whether due to organizational restructuring, performance issues, or other valid business reasons. The letter serves multiple purposes: it confirms the termination in writing, specifies the effective date, outlines any severance or continuation of benefits, details final pay arrangements, and provides important information about next steps. The document's content and format must reflect the specific requirements of Canadian employment law, including proper notice periods or pay in lieu of notice, and must be clear and unambiguous to prevent potential legal disputes.

1. Letter Date and Contact Information: Full company letterhead, date, and employee's contact information

2. Clear Statement of Termination: Unambiguous statement indicating the employment relationship is being terminated

3. Effective Date: Specific termination date and last day of work

4. Reason for Termination: Brief, factual explanation of the termination reason if appropriate

5. Final Pay Details: Information about final salary, vacation pay, and other outstanding compensation

6. Company Property Return: List of company items to be returned and process for return

7. Continuing Obligations: Reminder of ongoing obligations such as confidentiality and non-competition if applicable

8. Next Steps: Clear instructions on final arrangements and exit procedures