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1. Header Information: Date, recipient's full name and address, project reference number, and subject line clearly stating 'Notice of Construction Contract Cancellation'
2. Contract Reference: Specific details of the original contract including date, parties involved, and project description
3. Cancellation Statement: Clear and unambiguous statement of contract cancellation, citing specific clause or legal basis for termination
4. Effective Date: Explicit statement of when the cancellation takes effect
5. Reason for Cancellation: Brief explanation of the grounds for cancellation, referencing relevant contract terms or circumstances
6. Current Project Status: Summary of the current state of the construction project and work completed to date
7. Outstanding Payments: Statement regarding any outstanding payments, including final invoices or holdback amounts
8. Immediate Actions Required: List of required actions from both parties, including site security, equipment removal, or document handover
9. Closing Statement: Professional closing with contact information for further communication
10. Signature Block: Formal signature section with name and title of authorized representative
1. Dispute Resolution Process: Include when there are ongoing disputes or potential for disagreement about the cancellation
2. Safety and Security Measures: Add when specific site safety protocols need to be maintained post-cancellation
3. Insurance and Warranty Information: Include when there are specific insurance claims or warranty obligations that need to be addressed
4. Subcontractor Information: Add when there are subcontractors involved who need to be notified or managed
5. Environmental Compliance: Include when there are environmental obligations or concerns that need to be addressed
6. Deficiency List: Add when there are known deficiencies in completed work that need to be documented
1. Schedule A - Project Status Report: Detailed report of completed work, percentage of completion, and remaining work
2. Schedule B - Financial Statement: Breakdown of payments made, outstanding amounts, and final payment calculations
3. Schedule C - Site Inventory: List of materials, equipment, and other assets on site
4. Schedule D - Photographic Evidence: Current photographs of the construction site and state of work
5. Schedule E - Handover Documentation: List of documents, warranties, and certificates to be transferred
6. Appendix 1 - Original Contract: Copy of the original construction contract and any amendments
7. Appendix 2 - Relevant Correspondence: Copies of relevant notices, warnings, or communication leading to cancellation
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