The Workstation Risk Assessment Form is a vital tool for Australian organizations to fulfill their obligations under the Work Health and Safety Act 2011 and associated regulations. This document should be used when setting up new workstations, following workplace modifications, in response to employee health concerns, or as part of regular safety reviews. The form captures detailed information about workstation setup, equipment configuration, environmental factors, and user work patterns, enabling organizations to identify and address potential health and safety risks. It helps ensure compliance with Australian workplace safety requirements while promoting best practices in ergonomic setup and workplace wellbeing. The assessment process documented in this form supports both preventative measures and responsive actions to maintain a safe working environment.
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1. Assessment Information: Basic details including date of assessment, assessor name, location, and employee details
2. Workstation Overview: General description of the workstation setup and primary tasks performed
3. Chair Assessment: Evaluation of chair height, back support, adjustability, and condition
4. Desk and Work Surface: Assessment of desk height, available space, and surface organization
5. Display Screen Equipment: Evaluation of monitor position, height, distance, and visual clarity
6. Input Devices: Assessment of keyboard and mouse position, type, and usage
7. Environmental Factors: Evaluation of lighting, noise, temperature, and ventilation
8. Work Patterns: Analysis of work duration, breaks, and task variation
9. Risk Assessment Findings: Summary of identified risks and their severity
10. Recommended Actions: List of required modifications and improvements with priority levels
11. Sign-off: Signatures from assessor, employee, and relevant supervisor
1. Specialized Equipment Assessment: For workstations with additional specialized equipment or tools
2. Disability Accommodations: Specific section for addressing disability-related workplace modifications
3. Remote Work Considerations: Additional assessment criteria for home office or remote working arrangements
4. Previous Assessment History: Review of past assessments and implemented changes
5. Health Symptoms Review: Optional section for documenting any reported health issues related to workstation use
1. Appendix A: Ergonomic Guidelines: Reference guide for correct posture and workstation setup
2. Appendix B: Risk Rating Matrix: Matrix for evaluating and prioritizing identified risks
3. Appendix C: Equipment Checklist: Detailed checklist of standard equipment specifications
4. Appendix D: Photographic Guide: Visual references for correct and incorrect workstation setups
5. Appendix E: Follow-up Schedule: Timeline template for implementing recommendations and follow-up assessments
Relevant legal definitions
Assessor
Display Screen Equipment (DSE)
Ergonomics
Hazard
Manual Handling
Musculoskeletal Disorders (MSDs)
PCBU (Person Conducting a Business
Reasonable Adjustments
Risk Control Measures
Risk Rating
Workstation
Work Surface
Worker
Working Posture
Workspace
Assessment Period
Control Measures
DSE User
Ergonomic Assessment
Hot Desking
Input Device
Neutral Posture
Occupational Overuse Syndrome
Repetitive Strain Injury (RSI)
Static Posture
Visual Display Unit (VDU)
Work Environment
Work-Related Upper Limb Disorder
Display Screen Equipment (DSE)
Ergonomics
Hazard
Manual Handling
Musculoskeletal Disorders (MSDs)
PCBU (Person Conducting a Business
Reasonable Adjustments
Risk Control Measures
Risk Rating
Workstation
Work Surface
Worker
Working Posture
Workspace
Assessment Period
Control Measures
DSE User
Ergonomic Assessment
Hot Desking
Input Device
Neutral Posture
Occupational Overuse Syndrome
Repetitive Strain Injury (RSI)
Static Posture
Visual Display Unit (VDU)
Work Environment
Work-Related Upper Limb Disorder
Clauses
Identification and Details
Assessment Authorization
Health and Safety
Equipment Assessment
Environmental Assessment
Risk Identification
Control Measures
Recommendations
Implementation Requirements
Review and Monitoring
Compliance
Documentation
Consultation
Training Requirements
Reporting Obligations
Confidentiality
Privacy
Record Keeping
Assessment Frequency
Emergency Procedures
Assessment Authorization
Health and Safety
Equipment Assessment
Environmental Assessment
Risk Identification
Control Measures
Recommendations
Implementation Requirements
Review and Monitoring
Compliance
Documentation
Consultation
Training Requirements
Reporting Obligations
Confidentiality
Privacy
Record Keeping
Assessment Frequency
Emergency Procedures
Relevant Industries
Professional Services
Financial Services
Technology
Healthcare
Education
Government
Manufacturing
Retail
Telecommunications
Media
Legal Services
Insurance
Banking
Consulting
Research and Development
Relevant Teams
Workplace Health and Safety
Human Resources
Facilities Management
Operations
Compliance
Risk Management
Employee Relations
Occupational Health
Office Administration
Relevant Roles
Workplace Health and Safety Officer
Ergonomics Specialist
Occupational Health Nurse
HR Manager
Facilities Manager
Office Manager
Risk Assessment Officer
Health and Safety Coordinator
Compliance Officer
Operations Manager
Employee Relations Manager
Workplace Wellness Coordinator
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