Indoor Event Risk Assessment for Australia

Indoor Event Risk Assessment Template for Australia

A comprehensive risk assessment template designed for indoor events in Australia, compliant with Work Health and Safety Act 2011 and related state regulations. This document provides a structured framework for identifying, assessing, and controlling risks associated with indoor events of various scales. It includes detailed sections for hazard identification, risk analysis, control measures, and emergency procedures, ensuring compliance with Australian safety standards and legislative requirements while promoting best practices in event risk management.

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What is a Indoor Event Risk Assessment?

The Indoor Event Risk Assessment Template has been developed to meet the requirements of Australian workplace health and safety legislation, including the Work Health and Safety Act 2011 and state-specific regulations. This document should be used prior to conducting any indoor event to systematically identify potential hazards, assess risks, and implement appropriate control measures. It includes comprehensive sections covering various aspects of event safety, from crowd management to emergency procedures, and is designed to be adaptable for events of different sizes and complexities. The template helps organizations demonstrate due diligence in risk management and compliance with legal obligations while ensuring the safety of event attendees, staff, and contractors.

What sections should be included in a Indoor Event Risk Assessment?

1. Event Details: Basic information about the event including date, location, expected attendance, and event type

2. Risk Assessment Team: Details of persons conducting the risk assessment, including their roles and qualifications

3. Venue Information: Specific details about the venue including capacity, layout, entry/exit points, and facility features

4. Hazard Identification: Systematic list of potential hazards categorized by type (physical, environmental, human factors, etc.)

5. Risk Analysis Matrix: Standard risk matrix showing likelihood and consequence ratings to determine risk levels

6. Control Measures: Detailed description of existing and proposed control measures for identified risks

7. Emergency Procedures: Emergency response protocols, evacuation procedures, and emergency contact information

8. Monitoring and Review: Procedures for ongoing monitoring of risks and review of control measures during the event

9. Sign-off and Approval: Formal approval section for relevant stakeholders to acknowledge and accept the risk assessment

What sections are optional to include in a Indoor Event Risk Assessment?

1. COVID-19 Safety Measures: Additional section for specific COVID-related risks and controls, required during pandemic conditions

2. Special Effects Assessment: Required when the event includes pyrotechnics, smoke machines, or other special effects

3. Crowd Management Plan: Detailed section required for events with large attendance or complex crowd movement requirements

4. Food Safety Assessment: Required when food service is provided at the event

5. Alcohol Management Plan: Required when alcohol is served at the event

6. Noise Management: Required for events with amplified sound or entertainment

7. Security Assessment: Detailed security planning required for high-profile events or those with specific security concerns

What schedules should be included in a Indoor Event Risk Assessment?

1. Schedule A - Risk Assessment Matrix Template: Blank template for risk assessment calculations

2. Schedule B - Venue Floor Plan: Detailed floor plan showing emergency exits, fire equipment, and key facilities

3. Schedule C - Emergency Contact List: List of emergency contacts and their roles

4. Schedule D - Incident Report Form: Template for recording any incidents or near-misses

5. Schedule E - Pre-event Checklist: Checklist for final verification of control measures before event commencement

6. Appendix 1 - Relevant Legislation: Summary of applicable laws and regulations

7. Appendix 2 - Risk Assessment Examples: Sample completed risk assessments for common scenarios

8. Appendix 3 - Equipment Safety Certificates: Copies of safety certificates for venue equipment and installations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Australia

Publisher

Genie AI

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Entertainment and Events

Hospitality

Education

Corporate Services

Government and Public Sector

Non-profit Organizations

Sports and Recreation

Arts and Culture

Retail

Professional Services

Relevant Teams

Operations

Risk Management

Facilities Management

Event Planning

Health and Safety

Security

Emergency Response

Compliance

Quality Assurance

Project Management

Relevant Roles

Event Manager

Risk Assessment Officer

Health and Safety Manager

Venue Manager

Operations Manager

Compliance Officer

Facilities Manager

Security Manager

Event Coordinator

Safety Consultant

Project Manager

Emergency Response Coordinator

Quality Assurance Manager

Event Safety Officer

Industries
Work Health and Safety Act 2011 (Commonwealth): Primary legislation governing workplace safety in Australia, including duties of care, risk management requirements, and safety obligations for event organizers and venue operators
Work Health and Safety Regulations 2011: Detailed regulations supporting the WHS Act, specifying requirements for risk assessments, emergency procedures, and specific hazard management
Building Code of Australia (National Construction Code): Specifies building requirements including occupancy limits, fire safety measures, emergency exits, and accessibility requirements for indoor venues
Disability Discrimination Act 1992: Ensures events are accessible to people with disabilities and venues meet accessibility requirements
State-specific Public Health Acts: Covers public health requirements, including ventilation, sanitation, and crowd density requirements for indoor events
Fire Safety Regulations (State-specific): Details requirements for fire safety equipment, emergency exits, evacuation procedures, and maximum occupancy for indoor venues
Australian Standard AS 3745-2010: Planning for emergencies in facilities - provides guidelines for emergency response planning and evacuation procedures
Liquor Licensing Acts (State-specific): If alcohol is served at events, covers requirements for responsible service of alcohol and associated risk management
Food Safety Standards (if applicable): Requirements for safe food handling and service at events where food is provided
Australian Standard AS/NZS ISO 31000:2009: Risk management principles and guidelines that can be applied to event planning and risk assessment
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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