The Fete Risk Assessment Template has been developed to address the comprehensive risk management requirements for community fetes and similar events in Australia. This document serves as an essential tool for event organizers, helping them comply with Work Health and Safety Act 2011 requirements and state-specific regulations while ensuring the safety of all participants, volunteers, and attendees. The template covers all critical aspects of fete organization, from general event hazards to specific activity risks, and includes guidance for both standard and optional fete elements. It is designed to be adaptable for events of various sizes while maintaining compliance with Australian safety standards and local government requirements. The document is particularly valuable for organizations that may not have extensive event management experience, providing them with a structured approach to risk assessment and management.
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1. Event Details: Basic information about the fete including date, location, expected attendance, and key contact personnel
2. Risk Assessment Methodology: Explanation of risk rating matrix and how to use the assessment template
3. General Event Hazards: Assessment of common risks applicable to the overall event such as weather, crowd management, emergency access, and first aid provisions
4. Food and Beverage Operations: Risk assessment for all food handling, preparation, and service activities
5. Setup and Teardown: Risks associated with event construction, equipment installation, and post-event dismantling
6. Public Access and Egress: Assessment of entrance/exit points, crowd flow, and emergency evacuation routes
7. Staff and Volunteer Management: Risk assessment for all personnel involved in running the fete, including training and supervision requirements
8. Emergency Response Procedures: Details of emergency protocols, communication channels, and incident response plans
9. Control Measures and Monitoring: Documentation of risk mitigation strategies and ongoing monitoring requirements
1. Amusement Rides and Attractions: Risk assessment for mechanical rides, bouncy castles, and similar attractions - include when these features are planned for the fete
2. Animal Activities: Risk assessment for petting zoos or animal displays - include when animals will be present at the event
3. Performance Areas: Risk assessment for stages, performance spaces, and associated equipment - include when live entertainment is planned
4. Vehicle Management: Assessment of risks related to vehicles on site during setup and operation - include when vehicle access is required during the event
5. Specific Weather Contingencies: Detailed plans for extreme weather scenarios - include for outdoor events or when seasonal weather risks are significant
6. Cash Handling: Risk assessment for money management and security - include when significant cash transactions are expected
7. Special Effects: Risk assessment for fireworks, smoke machines, or other special effects - include when these elements are planned
1. Schedule A - Risk Matrix: Detailed risk assessment matrix showing likelihood and consequence ratings
2. Schedule B - Site Map Template: Template for creating a detailed site map showing key areas, facilities, and emergency points
3. Schedule C - Emergency Contact List: Template for recording all emergency and key stakeholder contact details
4. Schedule D - Incident Report Form: Standard form for recording any incidents or accidents during the event
5. Schedule E - Safety Equipment Checklist: Comprehensive list of required safety equipment and their locations
6. Schedule F - Pre-Event Inspection Checklist: Detailed checklist for final safety inspection before event opening
7. Appendix 1 - Common Hazard Guide: Reference guide of common fete hazards and typical control measures
8. Appendix 2 - Legislative Requirements: Summary of relevant legislation and compliance requirements
9. Appendix 3 - Weather Warning Systems: Guidelines for monitoring and responding to weather conditions
Relevant legal definitions
Hazard
Risk
Risk Assessment
Control Measure
Residual Risk
PCBU (Person Conducting a Business
Event Organizer
Safety Officer
Responsible Person
Venue
Event Period
Setup Period
Teardown Period
Emergency Services
First Aid Provider
Food Handler
Licensed Area
Public Area
Restricted Area
Safe Work Method Statement
High-Risk Activity
Incident
Near Miss
Emergency Evacuation Plan
Assembly Point
Temporary Structure
Mobile Plant
PPE (Personal Protective Equipment)
Qualified Personnel
Authorized Person
Stakeholder
Volunteer
Risk Matrix
Likelihood
Consequence
Risk Rating
Control Hierarchy
Safety Data Sheet
Event License
Public Liability Insurance
Emergency Response Procedure
Safety Briefing
Competent Person
Duty of Care
Legislative Requirements
Local Authority
Maximum Occupancy
Weather Alert
Risk
Risk Assessment
Control Measure
Residual Risk
PCBU (Person Conducting a Business
Event Organizer
Safety Officer
Responsible Person
Venue
Event Period
Setup Period
Teardown Period
Emergency Services
First Aid Provider
Food Handler
Licensed Area
Public Area
Restricted Area
Safe Work Method Statement
High-Risk Activity
Incident
Near Miss
Emergency Evacuation Plan
Assembly Point
Temporary Structure
Mobile Plant
PPE (Personal Protective Equipment)
Qualified Personnel
Authorized Person
Stakeholder
Volunteer
Risk Matrix
Likelihood
Consequence
Risk Rating
Control Hierarchy
Safety Data Sheet
Event License
Public Liability Insurance
Emergency Response Procedure
Safety Briefing
Competent Person
Duty of Care
Legislative Requirements
Local Authority
Maximum Occupancy
Weather Alert
Clauses
Event Details and Scope
Risk Assessment Methodology
General Safety Requirements
Venue Safety
Public Access and Egress
Emergency Management
Food Safety
Equipment Safety
Staff and Volunteer Safety
First Aid Provisions
Security Measures
Weather Contingency
Crowd Management
Temporary Structures
Electrical Safety
Fire Safety
Vehicle Management
Noise Management
Waste Management
Children's Activities Safety
Insurance Requirements
Incident Reporting
Documentation Requirements
Compliance Obligations
Environmental Protection
Communication Protocols
Setup and Teardown Safety
Monitoring and Review
Risk Assessment Methodology
General Safety Requirements
Venue Safety
Public Access and Egress
Emergency Management
Food Safety
Equipment Safety
Staff and Volunteer Safety
First Aid Provisions
Security Measures
Weather Contingency
Crowd Management
Temporary Structures
Electrical Safety
Fire Safety
Vehicle Management
Noise Management
Waste Management
Children's Activities Safety
Insurance Requirements
Incident Reporting
Documentation Requirements
Compliance Obligations
Environmental Protection
Communication Protocols
Setup and Teardown Safety
Monitoring and Review
Relevant Industries
Education
Non-profit
Community Services
Event Management
Local Government
Religious Organizations
Hospitality
Entertainment
Recreation
Healthcare
Public Safety
Risk Management
Relevant Teams
Operations
Risk Management
Health and Safety
Events
Community Relations
Facilities Management
Compliance
Project Management
Emergency Response
Volunteer Management
Relevant Roles
Event Manager
Risk Assessment Officer
Safety Coordinator
Community Engagement Manager
Volunteer Coordinator
Operations Manager
Compliance Officer
School Principal
Facilities Manager
Project Manager
Health and Safety Officer
Event Planning Coordinator
Community Relations Manager
Site Manager
Risk Management Consultant
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