Proposal Evaluation Form for United Arab Emirates

Proposal Evaluation Form Template for United Arab Emirates

A comprehensive document designed for the systematic evaluation of proposals in accordance with UAE federal and emirate-level procurement laws. This form provides a structured framework for assessing technical and financial aspects of proposals, ensuring compliance with UAE procurement regulations including Federal Law No. 8 of 2017 and relevant emirate-specific procurement laws. It incorporates standardized evaluation criteria, scoring methodologies, and documentation requirements to facilitate transparent, fair, and auditable proposal assessment processes while maintaining compliance with UAE's stringent procurement standards.

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What is a Proposal Evaluation Form?

The Proposal Evaluation Form is a critical document used in UAE procurement processes to ensure standardized, objective assessment of submitted proposals. It is designed to comply with UAE Federal Law No. 8 of 2017 and related procurement regulations, incorporating both technical and financial evaluation components. This document is essential when organizations need to evaluate competing proposals through a structured, transparent process that meets regulatory requirements and organizational policies. The form typically includes detailed scoring criteria, weightings, compliance checks, and documentation of evaluator decisions, serving as both a working document during the evaluation process and an audit trail for procurement decisions. It's particularly important in the UAE context where procurement processes must demonstrate fairness, transparency, and value for money while adhering to local content requirements and other jurisdiction-specific criteria.

What sections should be included in a Proposal Evaluation Form?

1. Proposal Information: Basic details including proposal reference number, submission date, proposer's name and contact information

2. Evaluation Committee Details: Names and positions of evaluation committee members, date of evaluation

3. Technical Evaluation Criteria: Detailed breakdown of technical evaluation criteria with corresponding weightings and scoring methodology

4. Financial Evaluation Criteria: Breakdown of financial evaluation components including pricing structure analysis and cost reasonableness assessment

5. Compliance Assessment: Evaluation of compliance with mandatory requirements and submission guidelines

6. Scoring Summary: Combined technical and financial scores, with final ranking and recommendations

7. Declaration: Statements of no conflict of interest and confidentiality commitments from evaluators

What sections are optional to include in a Proposal Evaluation Form?

1. Pre-qualification Assessment: Used when there is a pre-qualification stage to evaluate basic eligibility criteria

2. Local Content Evaluation: Required when evaluating compliance with UAE local content requirements

3. Innovation Assessment: Used when innovative solutions or technologies are part of the evaluation criteria

4. Sustainability Evaluation: Include when environmental and sustainability factors are part of the evaluation criteria

5. Site Visit Reports: Required when physical inspection or site visits are part of the evaluation process

What schedules should be included in a Proposal Evaluation Form?

1. Appendix A - Scoring Guidelines: Detailed guidelines for scoring each criterion, including scoring scales and examples

2. Appendix B - Evaluation Matrix: Detailed scoring matrix with individual evaluator scores and comments

3. Appendix C - Financial Analysis Template: Standardized template for detailed financial evaluation calculations

4. Appendix D - Reference Check Form: Template for documenting reference checks if required

5. Appendix E - Technical Compliance Checklist: Detailed checklist of technical requirements and compliance status

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Publisher

Genie AI

Document Type

Evaluation Form

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Government and Public Sector

Construction and Infrastructure

Oil and Gas

Healthcare

Education

Technology and IT

Transportation and Logistics

Financial Services

Real Estate Development

Defense and Security

Telecommunications

Utilities

Professional Services

Relevant Teams

Procurement

Legal

Finance

Internal Audit

Technical Assessment

Risk Management

Compliance

Supply Chain

Project Management Office

Quality Assurance

Vendor Management

Relevant Roles

Procurement Manager

Bid Evaluation Specialist

Technical Evaluation Expert

Financial Analyst

Project Manager

Contracts Manager

Compliance Officer

Internal Auditor

Department Head

Chief Financial Officer

Supply Chain Manager

Legal Counsel

Quality Assurance Manager

Risk Management Officer

Category Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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