The Garage Invoice Template is designed for use in the United Arab Emirates by automotive service providers, repair shops, and maintenance facilities. It serves as a standardized document for recording and billing vehicle-related services while ensuring compliance with UAE VAT regulations, consumer protection laws, and commercial documentation requirements. The template includes mandatory fields for tax registration numbers, detailed service descriptions, parts used, labor charges, and VAT calculations at 5%. It's specifically structured to meet the requirements of UAE Federal Law No. 8 of 2017 on Value Added Tax and related commercial regulations, making it suitable for both individual and corporate clients. The document supports proper record-keeping for tax purposes while providing customers with clear, detailed information about services rendered.
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1. Invoice Header: Company details including garage name, address, trade license number, TRN (Tax Registration Number), contact information, and invoice number
2. Customer Information: Customer name, address, contact details, and vehicle information (make, model, year, VIN, registration number)
3. Service Details: Itemized list of services performed, including labor charges, parts used, and individual costs
4. Pricing Breakdown: Detailed breakdown of charges including subtotal, VAT amount (5%), and total amount due
5. Payment Information: Payment terms, accepted payment methods, and bank account details if applicable
6. Authorization: Signature sections for both garage representative and customer, date of service completion
1. Warranty Information: Include when parts or services come with specific warranty terms or guarantees
2. Additional Notes: Section for special instructions, recommendations for future maintenance, or specific customer requests
3. Diagnostic Report: Include when detailed diagnostic testing was performed, showing test results and recommendations
4. Pre/Post Service Inspection: Include when comprehensive vehicle inspection was performed, noting vehicle condition before and after service
5. Discount Section: Include when special offers, loyalty discounts, or promotional rates are applied
1. Parts Detail Sheet: Detailed list of all parts used, including part numbers, specifications, and individual costs
2. Service Checklist: Comprehensive checklist of all service points checked or maintained during the service
3. Vehicle Condition Report: Documentation of vehicle condition including any existing damage or wear, often with photos
4. Maintenance Schedule: Recommended future maintenance schedule based on current service and manufacturer guidelines
Relevant legal definitions
Service Provider
Customer
Vehicle
VIN
Labor Charges
Parts
VAT
TRN
Warranty
Service Date
Due Date
Payment Terms
Invoice Number
Diagnostic Fee
Work Order
Authorized Representative
Service Description
Taxable Amount
Tax Exclusive Amount
Tax Inclusive Amount
Original Parts
Aftermarket Parts
Labor Hour
Emergency Service
Regular Service
Preventive Maintenance
Service Completion Date
Vehicle Condition Report
Outstanding Balance
Payment Method
Customer
Vehicle
VIN
Labor Charges
Parts
VAT
TRN
Warranty
Service Date
Due Date
Payment Terms
Invoice Number
Diagnostic Fee
Work Order
Authorized Representative
Service Description
Taxable Amount
Tax Exclusive Amount
Tax Inclusive Amount
Original Parts
Aftermarket Parts
Labor Hour
Emergency Service
Regular Service
Preventive Maintenance
Service Completion Date
Vehicle Condition Report
Outstanding Balance
Payment Method
Clauses
Relevant Industries
Automotive Services
Vehicle Maintenance and Repair
Fleet Management
Transportation
Insurance
Professional Services
Retail Automotive Parts
Vehicle Leasing
Relevant Teams
Finance
Operations
Service
Customer Support
Administration
Accounts Receivable
Workshop
Front Desk
Management
Relevant Roles
Garage Manager
Service Advisor
Automotive Technician
Accounts Receivable Clerk
Finance Manager
Operations Manager
Workshop Supervisor
Customer Service Representative
Fleet Manager
Automotive Service Manager
Business Owner
Accountant
Bookkeeper
Administrative Assistant
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